Starting

Starting the viva could make you feel a minute or two of nervousness. Your examiners will know this might be the case, so will respond accordingly. Simple questions to get things started. Perhaps a presentation, requested in advance, to give you a good way to begin.

Starting the viva is not the first thing you will do on viva day. Consider how you could plan ahead to begin your day well. Decide in advance how you will get to your viva. Decide in advance what you will wear to remove a decision from that day.

Starting the viva is a challenge, but not one that is wholly unknown to you. It is not something for which you have no experience to prepare you. Reflect on what you know about the viva and what you have done that can help you.

Starting the viva is almost the end of your PhD. Remind yourself that you could not have got this far by being lucky or by being unskilled. You must be good by this stage of the journey.

Then & There

When you find out the date and location for your viva, whether your viva is in-person or over video, write down a few thoughts for each of the following questions:

  • How will I get there and when do I need to be ready?
  • What do I need in that space and how do I get it?
  • Who do I need help from?
  • What can I do to help myself on that day in that space?

Viva prep is not limited to book work and mock vivas. Explore what you need to make your viva venue as helpful as possible to feeling ready to talk with your examiners.

Examiner Feedback

Feedback from your examiners could be a great help if your plan is to continue in academia. Questions, opinions, insights – whatever they offer or you ask for could give you a boost.

If you’re hoping for something from them, it might help to think in advance about what you really want. Make a list of questions, prioritise them; stay on track when the time comes to ask or if a moment comes that seems appropriate to follow up.

Consider again who your examiners are, where their interests lie and what they do. What would you really want to know from them if you had the chance to ask?

A Special Day

When you think ahead to it, how do you describe your viva?

Do you feel it will be a challenge? Do you joke that your examiners will give you a grilling? Do you find thinking about your viva a bit scary?

When you think of all you’ve done, do you imagine your viva will be special? Important? Easy?

Do you think you will feel nervous, anxious or worried in the days before?

Words matter. The words you use to describe your viva, your preparation and yourself all matter. They are the story you tell about the situation.

Will you need to be lucky or do you think you will be ready?

Entrance, Exit, Escape Route

A few practical questions for your viva day:

  • Where is your viva taking place?
  • Do you know what to expect from the building and room?
  • When do you need to be there?
  • How are you going to get there?
  • Where are you going when it is done?

Little things for the most part; less important than the viva and what you’ll need to do there. It makes sense though to answer these questions in advance. Know the room you’ll be in and check it out. Decide in advance what time you’re going to arrive and when you need to set off. Decide how you are going to get there. Explore your options. If you need to, ask a friend for a lift or to keep you company.

Have your escape route in mind for after the viva as well. You don’t need to have an exit strategy to really escape. It can be useful – after a period of thinking, discussing, wondering and maybe worrying, when you could be tired – to have a plan already. Where will you go? How will you get there? Who will you see?

Consider the logistics of your viva day beforehand to save energy and focus for the viva itself.

Enjoy, Endure, Engage

I’d like to think that most people could enjoy their viva, but I know that some won’t.

I know most candidates won’t feel like they simply have to endure their viva, but sadly, some will.

More and more I think the best advice I can give to all candidates is to engage with their viva.

Engage with their preparations. Be active and take charge of how they feel and what they need to do.

Engage with their examiners and their questions. Don’t worry about going blank or forgetting. Instead, think about what they can do to best respond in the viva.

Engage with this great opportunity to discuss the valuable work they’ve done.

I hope you enjoy your viva, I hope it’s not a case of enduring it.

Remember that you get to control how you engage with your viva.

Not Every Day

It’s not every day you sit down to talk with two examiners about your thesis, the end point of years of study and research. Not every day you get to find out what they think. Not every day – there may be no other days in your life like your viva day!

It’s an important day, but still just one day. Without over-obsessing, over-analysing, over-investing, it makes sense to ask a few questions to be as reasonably ready as possible.

  • What can you do in preparation?
  • What can you find out about your examiners to help you?
  • What can you do to start the day well?
  • What can you do to start the viva well?
  • What can you do to be at your best in the viva?
  • What can you do to find and bring confidence with you to the viva?

And, as your viva is not every day, what will you do to celebrate your achievement?

Plan The Party

I’ve written before about how nervousness is strongly correlated with important things. You have a choice: you get to pick which you give attention to: do you try to make yourself feel less nervous or try to do the important thing better?

There’s also a strong correlation between important things and wanting to pay special attention to those things. Pay attention to the celebration. Decide how you are going to mark it.

Plan the party, if you’re going to have one; figure out the reward, if that’s more your thing. Tell your friends, “Help me fix this in my mind as a big deal!”

Because it is a big deal. Passing the viva, finishing the PhD, is a very big deal.

Thinking again, perhaps it’s not that there is a correlation between the important thing and wanting to celebrate it. Perhaps the celebration is a sign it is an important thing?

Snacks

Take snacks.

I’ve heard of relatively few instances where refreshments were provided at a candidate’s viva. Etiquette seems to suggest not eating in the viva; do at least take a bottle of water with you.

At the break or immediately after the viva you can feel drained from the effort, however pleasant your viva might be. Take food that might help. You might not want to eat in front of your examiners, but you might need to eat something in those intervals.

In short: don’t eat in the viva, but don’t go to the viva without taking food with you!

Why You Didn’t Do More

You didn’t read that paper because there are lots of papers, and you can’t read them all.

You didn’t run that experiment because you ran a hundred others and it didn’t seem like that one would make a difference.

You haven’t thought about that, but you’ve thought about lots of other things.

You haven’t thought about this, but you can think about it right now and offer an opinion.

You didn’t do the thing your examiners suggest because you have reasons.

You didn’t do the other thing they’re thinking about because your supervisor told you it wasn’t worth it, and you agreed.

You didn’t do more because there is only so much time, so much effort, so much focus, so much thought you can put into a PhD. It’s big, but you can’t do everything.

When you think about why you didn’t do more, just pause and get your reasons in order. You will have them. You’ve not acted without thought. Put your reasons across. Maybe your examiners will want to talk more about it, maybe not.

Finally, you couldn’t do everything, but you can reflect on everything you did do. Remember your reasons for everything you have achieved, and don’t get bogged down in all of the things you haven’t done.

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