viva preparation

A Summary Of Summaries

Summarising your thesis or some aspect of it is useful. A summary helps you in two ways. First, through the act of creation: thinking about your work and then making something from those thoughts is a valuable reflection. Second, as a result, you have a resource you can use during your preparations for the viva.

A few considerations for how you might tailor this approach:

  • Use questions to direct your summary.
  • Decide in advance how much you are going to write, i.e., how many words? How many pages?
  • Follow your preferences for level of detail: what will be most useful to you?
  • Follow your preferences for what it will look like: bullet points, sentences or pictures?
  • Reflect on what gaps you might be trying to fill.

I’m keen on summaries as a helpful viva preparation tool. Take a look at similarly themed posts via this link. Explore what will be useful for you as you prepare for your viva.

New Resource: 7776 Mini-Vivas

I’ve wanted to make a viva-related game for a long time, but whenever I get close to an idea it always slides away while I’m thinking about it.

This is the closest I’ve got: a game-like resource for one or more people to help reflect on research and the thesis in advance of the viva.

Introduction

Want to have a Mini-Viva? That’s what I’m calling a short reflection on your research or practice for the viva using useful questions.

There are two main sections to this resource: The Questions and Ways To Play. I’ve organised five lists of six questions. All are either typical of questions that come up in vivas, or useful to reflect on in advance of the viva. The basic idea is to take one question from each list to create a Mini-Viva.

You could use a standard six-sided die or pick a number from 1 to 6 to choose from the lists in The Questions. I’ve included five Ways To Play, ideas on how to use this resource both by yourself and with other people. With five sets of questions and six choices for each there are 7776 Mini-Vivas possible – perhaps don’t do all of them during your preparations!

I hope you find this useful! Scroll to the end for some Final Thoughts on this resource.

The Questions

Question 1

  1. How would you define your thesis contribution?
  2. What are the three brightest parts of your research?
  3. Where did your research ideas come from?
  4. Why does your thesis contribution matter?
  5. What is your main research question?
  6. Why did you want to pursue your research?

Question 2

  1. How would you describe your methodology?
  2. How do you know that your methodology is valid?
  3. What influenced your methodology?
  4. Where did you find support in the existing research for your methods?
  5. How did your process change as you did your PhD?
  6. What did you learn about doing research?

Question 3

  1. What are the core papers that have guided you?
  2. How did your supervisor help shape your research?
  3. How does your work build on prior research?
  4. How is your work related to your examiners’ research?
  5. How did the existing literature in the field influence you?
  6. What were some of the challenges you overcame during your PhD?

Question 4

  1. How can you be sure of your conclusions?
  2. What are your main conclusions?
  3. Are there ways that your results differ from previous ideas?
  4. How would you summarise your main results?
  5. What comments or questions have you been asked about your work previously?
  6. What questions would you like to ask your examiners?

Question 5

  1. How could you develop this work further in the future?
  2. What do you hope others will take away from your thesis?
  3. What’s the impact of your work?
  4. What publications do you hope to produce?
  5. What are you taking away from your PhD?
  6. If you could start again, knowing what you know now, what would you keep the same?

Ways To Play

Solo, Pencil & Paper: Divide a sheet of paper into five sections. Roll a 6-sided die for each question or choose one that feels appropriate. Write each question into their appropriate space. Spend some time reflecting on each and then writing notes into each space.

Solo, Record & Reflect: Use an audio recording app or software to record your answers. Roll a 6-sided die for each question as you make the recording, so the question isn’t completely expected, or simply choose as you go. Spend as much time as you like answering each question. Leave the recording for a day or two, then listen back to it and reflect on your responses. See what you think about them now.

With A Little Help, Scripted: Divide a sheet of paper into five sections. Roll a 6-sided die for each question or choose one that feels appropriate. Write each question into their appropriate space. Give this to a friend to ask you the questions; ask them to make notes in each space. Afterwards have a chat about what you each think of the experience.

With A Little Help, Unscripted: Give the question list to a friend. Ask them to roll a 6-sided die for each question or choose one that feels appropriate, without consulting you. Talk with them for each question they choose to ask you. Ask them to make notes if they’re happy. Afterwards have a chat about what you each think of the experience.

With A Little Help, Freeform: Give the question list to a friend. Ask them to use the questions to steer a reflective conversation with the goal of helping you think and talk about your thesis research. Ask them to make notes if they’re happy; you might benefit from making notes as well. Afterwards have a chat about what you each think of the experience.

Final Thoughts

7776 Mini-Vivas is a work-in-progress, albeit one that I’m happy to share and for it to be shared. I think there’s a nice structure underneath this for short, useful practice and viva prep. Perhaps there’s a better way to arrange the information? Or maybe it’s clear as it is.

My near term plan is to create a separate page for this resource, possibly with some download-and-print pdfs, maybe even a folding Pocketmod edition like The tiny book of viva prep (see here). I have more ideas of what I might do with this resource – but I’d love to hear your feedback and ideas for other questions, other Ways To Play or ways to implement the resource. Do send me an email or tweet at me with your suggestions!

If you play with 7776 Mini-Vivas I really hope it’s useful 🙂

Decode Your Thesis

My thesis was full of codewords: technical terms and jargon that would have been tough for the uninitiated to break.

Genus 2 manifold. Unoriented link. Plait presentation.

How coded is your thesis? Jargon can save on words and be a shorthand for precision. It can also keep people out – maybe even you!

Check your codewords during your viva preparation. Make a short glossary to be sure of your definitions. Decode tricky terms in the margins. Stick in Post-it Notes with concise explanations.

Unpicking the meaning of words can help you think about how to explain them even better.

20 Small Steps To A Better Viva

Your viva can’t be the best, but there are many steps you could take to make yours better.

  1. Proofread your thesis before submission.
  2. Read your institution’s thesis examination regulations.
  3. Take a break after submission.
  4. Put Post-it Notes in your thesis to mark the start of chapters.
  5. Do a little research on your examiners
  6. Plan how you will get to the viva on the day.
  7. Have a mock viva.
  8. Talk to PhD graduates about their viva experiences.
  9. Talk to your supervisors about the choice of examiners.
  10. Annotate your thesis.
  11. Read your thesis carefully at least once between submission and the viva.
  12. Take steps to boost and maintain your confidence.
  13. Reflect on your research contribution.
  14. Explore your bibliography a little.
  15. Re-read any sections of your thesis that are conceptually difficult or tricky to explain.
  16. Figure out why you’re stressed (if you are).
  17. Help your friends and family to understand what the viva is all about.
  18. Take a bottle of water to the viva.
  19. Remember how much work you’ve done to get this far.
  20. Plan how you will celebrate passing your viva.

How you feel in your viva is not down to luck. Do everything you can to make your viva better.

Little things add up.

Refresh

It’s important to read your thesis as part of your viva prep to refresh your memory: a valuable check against mistaken impressions and details gone astray.

It’s useful in another sense of the word too: the modern, computing sense where you refresh a webpage to see what has changed. You read your thesis but it’s you who is refreshed. You spot something, a new thought occurs or a previously unrealised connection is seen.

And a possible third sense: after so long spent bringing your thesis to life, it could be refreshing to read it and be happy that it is done!

Need To Know

If you’re unsure about some aspect of the viva – the process, expectations or even something as subjective as the tone – then the answer is simple:

Figure out what questions you need answers for, then find people who can answer them.

If you need to know something then you need to do something.

The Problems

What will they ask?

What will they think?

What will they say?

How long will it take?

What corrections will I get?

What if I freeze?

What if I don’t know?

What if they don’t like it?

You can’t answer any of these questions before the viva. For some of them, there might not be an answer at all as circumstances don’t go that way. You can definitely spend your time thinking, maybe worrying about these problems, trying to anticipate different outcomes. That’s one approach.

Another approach would be to disregard these problems entirely. Instead, spend your time preparing for the viva and reminding yourself how you got this far.

Don’t

Don’t make assumptions about why a question is being asked in the viva.

Don’t answer a question without listening and understanding it first.

Don’t bluff, evade or lie.

Don’t hope for a particular finish time.

Don’t expect the viva will be impossible.

Don’t expect it will be easy either.

Don’t go without being prepared.

Don’t discount all of the work you’ve done and the talent you must have.

Don’t forget to celebrate when you’re done.

Unwritten

What did you not put in your thesis?

As my submission got closer there were several ideas I worked on which didn’t make it into my thesis. One little project was just too big in the end, and I couldn’t find a way to explain it concisely. One I chose not to pursue because it was just a restatement of ideas in a different way. And one section was a nice idea that just wouldn’t add much to the overall value of my thesis.

Reflecting with years of hindsight: the reasons why I didn’t include something stand in stark contrast with the things that I did include in my thesis. My thesis made contributions to my field. I judged, with support from my supervisor, that the things I left out did not make a meaningful contribution compared to the things I kept in.

If you’re finishing your PhD, what are you leaving unwritten? Why is it staying out? How does it compare with the work that makes up your thesis?

Ten More Top Fives

Earlier this year I shared a list post, Top Ten Top Fives, that had ideas on how to get started with thinking about the viva and viva prep. A simple setup, prompts to get ideas flowing and start making notes.

Today seemed like a good chance to add some more prompts:

  1. Top Five Academics Who Would Be A Good External!
  2. Top Five Tips You’ve Heard For Viva Prep!
  3. Top Five Expectations For Viva Day!
  4. Top Five Questions You Think You’ll Be Asked!
  5. Top Five Help Requests You Can Make!
  6. Top Five Questions For Your Supervisor In Preparation!
  7. Top Five Challenges You Overcame In Your PhD!
  8. Top Five Annotations You’re Going To Make In Your Thesis!
  9. Top Five Unanswered Questions From Your Research!
  10. Top Five Things You’ll Do To Celebrate Passing Your Viva!

There’s inertia to overcome with thinking about different aspects of the viva. A little nudge, a good prompt, can get things moving.