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Nathan

Proofreading & Understanding

Daily Post

A lot of viva prep work is something only you can directly do: annotating your thesis, checking papers and so on.

There are lots of support roles though.

Supervisors can provide mock vivas and perspective; PhD colleagues can listen and ask questions; university staff can signpost resources.

Friends and family can help with two incredibly important jobs: proofreading and understanding.

Before submission, if it’s helpful, see if a member of your friend and family circle can offer a little time to read over your thesis. They’re not looking to grasp your arguments or check your references. They’re trying to spot typos, long sentences, clunky paragraphs and other basic writing things you might not be capable of seeing after so long spent writing.

After submission it will be helpful for your friends and family to listen and understand what you need. They can’t give you a mock viva. They probably can’t ask helpful questions about your research. They may have no way of sharing useful resources with you.

But they can make space, time, peace and quiet for you to prepare.

Proofreading and understanding. Two valuable resources for anyone finishing their PhD.

Nathan

Asks, Favours & Requests

Daily Post, Sabbatical

Not all viva prep needs to be done alone.

It’s OK to simply ask, “Can you help me?”

It’s OK to ask for a favour, “It’s not something little, but I really need help. Can you?”

It’s even OK to make a request, “I need this specific thing and I need you to do it, please.”

Supervisors, peers, colleagues, friends, family – all can be there to support you. Given where you are and what you’re doing, given the state of the world, uncertainty and pressure – even if others around you are feeling it too – you can ask. Tell people what you need, when you need it, why you need it, then work with them to get what you need.

And when someone asks you, do your best to help them too.

 

Viva Survivors Summer Sabbatical: I’m taking July, August and September off from new writing to concentrate on other creative projects, so will be sharing a post from the archives every day throughout those months. Today’s post was originally published on June 3rd 2020.

Nathan

Understanding

Daily Post, Sabbatical

“What did you do today Nathan?” I tried to show the complexity of the algorithm that I’ve been developing for the last three months. “…Bolognese for tea, OK?”

“How’s it going Nathan? What you been up to, finished that thing yet?” My PhD? Got another nine months, I think I’m on track but it all depends on proving the next result and then getting it all written up. “…Seen anyone else from school?”

My family and friends were very supportive when I was doing my PhD, but they didn’t really get it. Why should they, it had taken me a long time to get it. It wasn’t that they didn’t care, of course they did, but they didn’t understand what I did for the most part.

On the run up to the viva though, it might be useful if your friends and family can get a little understanding of what you’re about to do. Tell them what the viva is all about: it’s the exam at the end of the PhD. Tell them about your examiners and what they’ll be doing. Tell them what you’ll need to do to prepare – and what you might need from them.

It could be a bit of space to yourself, quiet in the evening to read. It could be time, so they’ll need to do the dishes while you mark up your thesis. It could even be telling your boss that you’ll need to arrange a little time off so that you can go to the viva.

Your friends and family are proud of you. Even if they don’t quite understand what you’ve been doing for all this time, they understand that it’s important to you. Help them to understand the end of the PhD and they’ll help you get there.

 

Viva Survivors Summer Sabbatical: I’m taking July, August and September off from new writing to concentrate on other creative projects, so will be sharing a post from the archives every day throughout those months. Today’s post was originally published on July 15th 2017.

Nathan

Who You Ask

Daily Post

Lots of people say lots of things about the viva. It depends who you ask. It depends on their experience.

If you ask your supervisor about your upcoming viva they might tell you not to worry. They could offer a small piece of experience-tempered wisdom.

If you ask friends also working towards their PhDs about your upcoming viva they might share some things they’ve heard. Rumours, half-truths and apocryphal stories of possible vivas past.

If you ask friends who have had their viva already then they might offer some interesting details. You might have to ask specific questions and give them space to remember. You will have to be mindful that all vivas are different, even if there are trends and patterns in the process of how they happen.

If you were to ask yourself about your upcoming viva, what would you say? Would you be positive? Would you be concerned? What would you focus on?

Nathan

Friends & Colleagues

Daily Post

Part of being ready for your viva involves knowing your stuff: you need to read your thesis, you need to make notes and you need to rehearse for the viva.

Part of being ready involves knowing what others know: you need to talk with friends and colleagues about how they got ready, discover what their viva experience was like and explore what advice they have for you and your preparations.

Your friends and colleagues are a small part of your prep but don’t forget to ask. They’ll be happy to help, if they can.

Nathan

Asking For Help

Daily Post

It’s better to ask for help before the viva when you know what you need help with. Reflecting on the problem or gap in knowledge can highlight who it’s best to ask.

It’s easier to ask for help before the viva if you do it with plenty of notice. People are busy! The earlier you ask the more likely they are to make time to help you.

It’s more effective to ask for help before the viva if you give yourself plenty of time to put that help into effect. Don’t rush yourself by leaving things.

And more generally, it’s simply better to ask for help before the viva than to try to do it all yourself. You might not need a lot but you’ll feel better for accepting help from your supporters around you.

Nathan

Friendly Questions

Daily Post

Around submission time reach out to your friends and colleagues in your department.

For the particular friends who might know a little about your research, ask for time: can they listen to you talk about your work? Would they have an hour in their schedule to get coffee and give you a mini-viva? Or perhaps get a group together and listen to a seminar?

For friends and colleagues who have had their viva, ask for information: what was their viva like? What happened? How did they feel? Consider what you might need to know about to help you get a good sense of what vivas are like or to put your mind at ease. Ask for details.

Who do you know who could help you?

Nathan

Getting Help

Daily Post

Need help for your viva? Here are seven tips:

  1. Know what you need. It’s easier to get help if you can appreciate the gap that help helps with! If you’re not sure, reflect and try to put it into words. Is it a gap in knowledge? Is it a practical gap?
  2. Ask the right person. Supervisors can provide different support to your Graduate School.
  3. Ask early! Most people are happy to help but everyone is busy. If you know you’re going to need something, ask sooner rather than later so you can arrange a good time.
  4. Stay positive. It’s not wrong to be nervous about the viva, but horror stories and bad experiences really are rare. Don’t look for the rare negatives at the expense of the many positive experiences.
  5. Check advice. Most advice shared is done so with good intentions, but it might not feel right for you. Check with another source if you can. If advice seems unhelpful – because it is grounded in a certain research discipline or uses specific equipment – see if you can broaden it out to a deeper point.
  6. Don’t wait! I’ve seen many times over the years where people umm and ahh before they get support. If you need help, ask for help.
  7. Subscribe to Viva Survivors. There is a new post on this site every single day. You can get it sent to your inbox for free, no spam, no pop-ups: this is the blog of daily viva help 🙂

You have to respond to questions in the viva by yourself, but you don’t have to do everything alone when getting ready. Get the help you need.

Nathan

At A Distance

Daily Post

Ask for help when you’re getting ready for your viva. Talk to your friends and colleagues in your department. Get them to listen to you talk about your work or ask about their experiences. Get the benefit of their help!

…but what do you do if you don’t have a PGR community in your department? Or what do you do if you are a distance PhD and you don’t have close contacts in your department because it’s rare for you to be there?

If you are in a position where you don’t have close contacts for some reason there is still a lot of viva prep you can do by yourself. If you need advice or want to know about viva experiences you might have to reach out to others.

Start by emailing and introducing yourself. It’s likely that there are even a few people from your department or a related institution who you’re acquainted with. Start with them.

Explain your situation. Tell people when your viva is and what you’re looking for. Ask for advice if you think they might have it and be clear about the kind of support you’re looking for if that’s what you need.

You might be at a distance and you might be able to do a lot of prep by yourself – but that doesn’t mean that you are alone as you get ready.

Nathan

Advice = Options

Daily Post

If you’re finishing your PhD then you will know a lot of people who have advice for you (sometimes whether you want it or not).

Friends, colleagues, supervisors, researcher-development staff, random internet people with their daily blogs… How do you decide who to listen to and what to do, particularly when it’s for something as important as getting ready for your viva?

First, consider the source: do they have experience, knowledge or understanding of what they’re talking about? Or are they just repeating what they’ve heard on the grapevine?

Second, consider the context: is the advice specific or vague? Did you ask for it or was it just offered? Does it meet your needs?

Third, consider your situation: can you put this advice into practice? Do you feel that it will be of benefit?

Let’s be charitable and say that any advice you’re offered is, in some way, well-intentioned.

Advice gives you options: it gives ready-made ideas for what you could do, but you might need something different. You don’t have to accept it. You can say thank you but leave it to one side. You could be inspired to do your own thing and make your own option.

Ask for advice, listen to advice but make sure the option you take fits your needs and circumstances.

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