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Month: March 2024

Nathan

Before You Prepare

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Viva prep is a set of tasks and activities you complete between submission and the viva which help you to feel ready for the viva. Before submission, to create a good space for your prep, do the following:

  • Read the viva regulations for your university.
  • Gather some nice stationery to help with note-making.
  • Sketch out a rough plan for how you will do your prep.
  • Ask your supervisor about their availability.
  • Ask friends and family to support your prep time.
  • Finish your research and your thesis.

Of course, the last one is pretty important!

The other points are also importatant but they’ll take up far less time to help you make a good space for getting ready for your viva.

Nathan

Not To Plan

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Vivas have institutional regulations, general expectations and local norms from recurring practice within departments all over the UK. Together these describe a picture of what any candidate can reasonably expect. The picture is a bit blurry in places but there’s a reasonable sense of what a viva is supposed to be like.

Individual candidates can have logistical expectations too. Examiner A and Examiner B are nominated and approved. Date and location are set. Preparations are completed, confidence builds and all is right with the world.

 

Then something happens.

In spring 2020 that something might have been a sudden shift to a video viva.

Or an examiner having to postpone or cancel the week before viva day.

Or through miscommunication it could be that the start time is not what was expected.

When things don’t go to plan, as viva expectations of all kinds collide with viva reality, what do you do? What can you do?

 

You ask for help. Whatever is driving the change of plans you ask for help, because it won’t solely be your problem to resolve. Talk to your supervisor, your director of postgraduate studies or someone in your graduate school. There will be a friendly face. They will listen. They will help.

The change will then become part of your expectations. A new examiner. A new date. A short delay or a moment or two while you adjust to a different video software.

Remember: things don’t have to go completely according to plan for you to succeed at your viva.

Nathan

Umbrellas

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Viva prep is a bit like carrying an umbrella on an uncertain day.

You look out the window. There are clouds. They’re grey but not dark grey. It might rain but it might not. You could leave the umbrella and take a chance or pick it up, carry it with you, make the effort and be sure that you’re covered.

After years of work, learning, results, development and growth, it’s reasonable to assume that a PhD candidate is good. Viva prep then helps ensure that a candidate is good for the particular challenge they’ll find at the viva. They might be fine, but prep will make sure that they are.

Carrying an umbrella is not a great effort to be sure of keeping dry. Neither is viva prep so great an undertaking to be sure of doing well.

You might be fine without it, but why take the risk?

Nathan

Questions By Moonlight

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How about a little music to prepare by?

Whenever I need a quick thinking break or need to gather my ideas I listen to Clair de lune by Debussy. I think it’s my favourite piece of music. Listening to it never fails to give me five minutes of happy thought-arranging.

Get a piece of paper and a pen, pick a question from below and press play to have five minutes of reflective viva prep.

  • What are you most proud of in your PhD journey?
  • Which chapter was the most rewarding to write?
  • What are you looking forward to talking about in the viva?
  • What steps can you take to build your confidence now?
  • What do you hope you’ll be asked in your viva?

Small pieces of prep help. Little reflections help to build up the picture of how you think and feel about your thesis. And a little music can’t hurt either.

Nathan

In The Distance

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If you’re reading this and you’re in your first or second year of your PhD, you don’t have to worry about your viva! You don’t have to give it any great thought: for now, keep on with the main work of your research and your own development. You don’t need to be focussing on your viva.

And with that said, if you want to help yourself now and when you get to the viva, consider doing some of the following:

  • Regularly reflect on how you’re doing. Highlight your successes. See how your confidence changes.
  • Find opportunities to talk about your work. This will help you figure out how to explain what you do and what it means. This is helpful for your PhD, your thesis and your viva.
  • Pay attention when your friends and colleagues have vivas. What do they do to get ready? How do they seem before and after?

Little things you do over a long period of time will help you both on the journey and at your destination. Your viva is a way off in the distance. Don’t worry about it, but help yourself as you make your way there.

 

And of course, if you’re in your third year or fast-approaching your viva, you can follow the ideas above, they’ll still help!

Nathan

Again, For The Final Time

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That’s the viva. You’re doing something you have done many, many times throughout the last few years – thinking about and talking about your research and your ability as a researcher – and this is the last time you’ll need to do that.

(you might want to do it again, you might want to be a researcher or have a career that involves this – but you won’t need to do it after your viva)

At your viva you need to discuss your research contribution, your PhD journey and what you can do as a researcher. These are all things you must necessarily have done a lot during your PhD. The viva is a particular challenge which requires particular prep, but it’s not so different from the rest of your PhD experience.

The viva means doing it one more time. Maybe the last time.

Nathan

Final Polish

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Corrections. Amendments. Changes.

They’re called lots of things, but the requests for alterations to your thesis after the viva really are just the very last, final tweaks to make your thesis the best it can reasonably be.

The vast majority of candidates are asked to complete minor corrections. Perhaps your university calls them something different, but you’ll know what they mean: correcting typos, light copyediting, updates to diagrams or correcting errors.

Examiners don’t look for perfection. They don’t punish small mistakes. They want to give you the benefit of one more relatively quick chance to make some final changes. Then that’s it: you’re done, your thesis is done and now it’s headed for the library. Finished.

A little final polish is a good thing.

Nathan

Getting Help

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Need help for your viva? Here are seven tips:

  1. Know what you need. It’s easier to get help if you can appreciate the gap that help helps with! If you’re not sure, reflect and try to put it into words. Is it a gap in knowledge? Is it a practical gap?
  2. Ask the right person. Supervisors can provide different support to your Graduate School.
  3. Ask early! Most people are happy to help but everyone is busy. If you know you’re going to need something, ask sooner rather than later so you can arrange a good time.
  4. Stay positive. It’s not wrong to be nervous about the viva, but horror stories and bad experiences really are rare. Don’t look for the rare negatives at the expense of the many positive experiences.
  5. Check advice. Most advice shared is done so with good intentions, but it might not feel right for you. Check with another source if you can. If advice seems unhelpful – because it is grounded in a certain research discipline or uses specific equipment – see if you can broaden it out to a deeper point.
  6. Don’t wait! I’ve seen many times over the years where people umm and ahh before they get support. If you need help, ask for help.
  7. Subscribe to Viva Survivors. There is a new post on this site every single day. You can get it sent to your inbox for free, no spam, no pop-ups: this is the blog of daily viva help 🙂

You have to respond to questions in the viva by yourself, but you don’t have to do everything alone when getting ready. Get the help you need.

Nathan

Build Your Habits

Daily Post

Viva prep is work: a series of actions that steer you towards being ready for your examiners.

You can approach it as a finite project, setting out tasks and activities to a plan for yourself, but it might also help to think of it as a cluster of habits – regular tasks or processes to help you prepare.

  • You could, for example, get in to the habit of writing down questions about your research whenever they occur to you.
  • You could find a convenient ten minutes every day to write about your thesis contribution.
  • You could start a practice of looking at difficult parts of your thesis with an open mind, “What can I learn from this?”

We are the sum of our habits. The things we do often, good and bad, give us a foundation for how we approach whatever situations we find ourselves in.

What habits could you choose for viva prep? How can you steer yourself in a good way for your viva?

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