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Month: March 2023

Nathan

Five Big Viva Mistakes

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First, a candidate can think that vivas are random. It’s true that you won’t know what will happen exactly until you get to yours, but there are general expectations that can help you understand the process.

Second, a candidate can think of examiners as opponents. This just isn’t the case: examiners are prepared, they ask questions and some of those questions could be tough, but that doesn’t make them your enemy.

Third, a candidate could believe that they are finished at submission. The PhD journey is a good foundation for the viva, but the viva is a particular challenge; there’s lots of prep work that can make a difference.

Fourth, a candidate could believe that corrections are a failure. It just isn’t so. Corrections are more work and might not feel fair – but they’re a part of the process for most candidates and not connected with failing at all.

Fifth, a candidate could believe that they aren’t good enough to succeed. But how else could someone get to submission other than by achieving enough along the way? How else could they write a thesis if they weren’t good enough to do the work?

 

Five big mistakes. Five simple remedies.

Find out about expectations. Understand the role of examiners. Invest time in preparation. Accept corrections as part of the process. Reflect on your journey to build your confidence.

Nathan

The List

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Every candidate has at least one list for their viva.

It could be a list of typos they’ve found or ten papers they think have made the most contribution to their research. Maybe it’s a to-do list for viva prep or a must-have list for their viva day. A list of questions to ask their supervisor or a list of questions they think their examiners might have for them.

There’s at least one list you’ll think to write for your viva. And while you don’t need to do anything to prepare until after submission, you also don’t need to wait to capture things on a list for later.

Nathan

The Viva Needs More Understanding

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Candidates need to know more about examiners: how they prepare, what’s involved, what they’re asking, what they might ask and do and why.

Examiners need to know more about candidates and the PhD journey in the 2020s: they need to understand the particular thesis they’re looking at, the general experience of PGRs, the impact of COVID and more.

Supervisors need to understand the viva situation: they need to have a good handle on expectations, what helps in preparation, they have to grasp their candidates’ situations and advise them well.

And then there are researcher-developers, policy-makers, regulation-writers, awesome administrators and sensational support staff.

The viva needs more understanding. Or perhaps it is better to say that if everyone involved knew more about it then the viva, how it happens, how it’s prepared for and how it’s talked about could be better for everyone involved.

 

What can you do to improve your understanding about the viva before you have yours? Who could you ask? What do you need to know? And when you’ve been through the process, who could you share your experience with to help others with their understanding?

Nathan

Morning or Afternoon

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A morning viva starts sooner, but an afternoon viva might finish more quickly.

An afternoon viva could be more nervous for a candidate because they have more hours to think before it starts.

But are there distinct advantages or disadvantages to the start time? Not really.

Your situation or your examiners’ circumstances might favour a particular time; anyone involved might have a preference. But the start time doesn’t make a great deal of difference.

When you know the date and time of your viva, figure out what you need to do well in the hours leading up to the start. Morning or afternoon, you have to manage yourself as you make your final preparations.

Nathan

Drivers, Worries, Actions

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In the viva, examiners drive the discussion by asking questions that:

  1. Explore your contribution;
  2. Investigate your authorship;
  3. Assess your capability as a researcher.

In turn, a candidate typically worries that:

  1. They haven’t done enough;
  2. They won’t remember enough about the process;
  3. They aren’t good enough to get a PhD.

To combat these a candidate could:

  1. Review their thesis and work to build confidence in the contribution;
  2. Rehearse explaining how they did the PhD to build confidence in describing the work;
  3. Reflect and remember how they have developed to build confidence in themselves.

Preparation helps with the discussion and lessening worries!

Nathan

Describing Examiners

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Your examiners are interested in your work. They have to be, or they just wouldn’t be there.

Your examiners are prepared for the viva. Like you, they have to get ready to do this particular event.

Your examiners are experienced. They are academics – even examiners at the start of their academic career have training, guidance and support to do the job well.

Your examiners are human. They’re just people, like you. They know the viva could make you nervous and they know you want it to go well.

They want it to go well too – and given the work that you’ve done and the work your examiners do, your viva most likely will go well.

Nathan

Up To Date

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A small task for viva prep: book an hour or two in your diary to check recent publications.

Check journals you have read in the past, ask your supervisors and visit pre-print servers if appropriate to see if there is anything interesting you have missed in the months leading up to submission. It would be natural to be unaware of something if your focus is mostly on getting your thesis written up. Now you can take a short period to check if there’s anything relevant to your interests.

Your goal is not to find more material for your thesis. Your thesis, with the exception of amendments, is done. The purpose is to show your examiners – and yourself – that you are a good, capable researcher.

An hour or two after submission, sometime in the weeks leading up to the viva, can be enough to get up to date.

Nathan

Manage To Keep Going

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Survive means manage to keep going in difficult circumstances.

Just difficult. Not negative. Not a struggle.

I use the definition a lot in my work to emphasise that surviving the viva doesn’t mean the situation is automatically bad or overwhelming, or that chances of success are slim. Survive helps to put the viva in context.

But there are other ways we could apply it to a PhD journey:

  • It could mean that someone learned how to cope with a bad situation.
  • Or persisted despite an awful series of events.
  • Or got through their PhD even when they didn’t enjoy it.

And it could mean that someone simply found their way. They found obstacles, they worked around them. Some were big, some were small, but they made it.

 

I would never encourage someone to forget the hard parts of a PhD. “Put it out of your mind,” isn’t in my toolbox of tips. But if there are harder parts to your progress, more stressful, more emotionally challenging, I would suggest that giving focus to them might not help you – particularly as you get ready for your viva. It could help you more to focus less on how you managed, and instead remember that you kept going. You made it through.

And if you keep going a little longer you’ll finish your PhD journey.

Nathan

Always Something

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No matter how much work you put into your research and thesis, or how much time you spend on viva prep, there’s always something that your examiners could say or ask that you haven’t anticipated.

And no matter what they ask, because of all of the work you’ve committed to your research and thesis, and all the time you’ve invested into getting ready, there’s always something you can do to respond to their questions and be part of the discussion.

You can ask a question. You can pause. You can think. You can check your thesis. You can remember something. You can take a situation and analyse it. You can work through a question or a problem. You can, in the end, always find a way to respond.

Whatever situation you find in the viva, there’s always something you can do.

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