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Tag: viva expectations

Nathan

Unanticipated, Not Unmanageable

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Every viva is “unique, not unknown” – always different, but following patterns from regulations, expectations and even traditions within departments or universities.

We can also say with confidence that a viva could be “unanticipated, not unmanageable” in how it occurs. A viva could deviate from expectations in a way that no-one could expect from the outset: a question could be unpredicted, a comment could seem random, a line of discussion could even be uncomfortable.

All of which would be unanticipated – but not unmanageable. Given the time a candidate would spend working on their PhD, investing in their development and getting ready, the viva could be surprising, more than the expected challenge, but still within the capabilities of the candidate.

Unique, not unknown. Unanticipated, not unmanageable.

Which is the short way of saying that you can have reasonable expectations, and rise to the challenge of anything you can’t foresee.

Even shorter: you can do it.

Nathan

Space To Feel

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In my writing and webinar work I try to help and to give perspective on the viva. I try not to share things like a great to do list, but also know that some people I engage will treat things that way:

If I do X then Y will happen and everything will be fine.

Everything probably will be fine. Things will probably work out the way you want and you’ll have the outcome you’re looking for – but the journey there might not be smooth, navigating the bumpy road of emotions, changes and endings along the way.

This has been hammered home to me in the last year as I’ve delivered webinars.

In a seminar room, people tend to have their public faces on. They could be unsure, they could be curious but they smile – there’s a mask in place. In a webinar, with cameras off and chat windows open, people talk more freely. Questions become longer than could be squeezed on a Post-it Note, and real emotions flow into the statements that people make:

I’ve not thought about how things are going to change… The pandemic hasn’t given me the chance or the pause until today…

I’m angry because of how my submission and viva will be so different than I had imagined!

I’m crying a little as no-one, not my supervisor or department, have told me that I’m good or talented before…

These aren’t direct quotes, but they are representative of what people have told me in just the last few months. Perhaps it’s been there in the background all along, and it took the shift to webinars for me to recognise it in candidates. Maybe it’s a more recent emergence brought on by the pressures of the last year.

In either case, if you want a to do list for getting ready, here’s my update: read your thesis, make notes, rehearse for the viva, boost your confidence…

…and make space to feel.

Reflect, not just on your talent to help build your confidence, but on where you are, how you got there and how you feel about all this. Happy, sad, angry, excited, scared – however you feel, make space for it. Unpick it a little maybe. See what you need to do.

Nathan

Tested By The Viva?

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“Test” doesn’t seem big enough to think about the way you have to engage in the viva.

A test feels like a little thing, a one-time intervention where you are measured, checked and analysed. That’s not the viva. Maybe we could consider the viva being like a car’s MOT: a check that you are researcher-ready. You have everything in place and are ready to run as a researcher, if you wanted to, but still that wouldn’t feel quite right.

Better to say you’re examined in the viva. You’re challenged by the viva. You defend your work in the viva.

But it’s not enough to say that you’re simply tested by it. The viva is not so great and big as to be the most important thing you will ever do, but it’s not so small as to be simply a test.

Nathan

Vivas and Sandwiches

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If you order a sandwich in a cafe, you know there’s a certain set of expectations. Bread of some sort, in some shape; often two pieces or parts with a filling between them, generally simple and quick to produce. Lots of variety, but through experience you know the kind of thing you’ll receive.

The same is true of vivas, even if you’ve never had one before. You can ask others about theirs to get a sense of what to expect. Read the regulations for your institution, especially if your viva will be over video. Listen to stories to find out the common experiences for your department.

Questions vary, but vivas follow patterns that aren’t too hard to learn about. Every viva has qualities you would nearly always expect, like an internal examiner and an external examiner. Together they facilitate a discussion – with you and your work sandwiched right in the middle.

 

Nathan

The Pros & Cons of Examiners

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Or, to be more specific, the pros and cons of different kinds of academics who could be your examiner. Almost every good quality that you could value in an examiner, might be a negative for someone else.

An expert in my field!

“They’ll really understand what I’ve done!” versus “…they’ll… really understand what I’ve done… Oh… Hmm…”

Someone I cited a lot in my thesis!

“They can see what I did with their work!” versus “…what if they don’t like what I did with their work?!”

And so on. There’s no right or wrong really. Qualities you find helpful are your preference. Think about them and get a list of criteria for what a good examiner would be for you. Then think about who might match the list you have. You don’t get to choose, but can suggest names to your supervisors. They’ll probably have their own criteria and ideas too, so it’s worth preparing for a conversation.

Nathan

Defend

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When you defend in the viva you aren’t throwing up a barrier with your words – that’s being defensive.

Defensive sounds like, “I’m right!” whereas defending says, “I hear you, but this is why I’m right on this…”

Listen to questions about your thesis and research, then support what you’ve done.

Nathan

Being Right

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“What if I’m wrong?” asks the concerned PhD candidate, getting ready for their viva.

Typos are a kind of wrong. Not quite meeting expectations with the thesis is too. Not knowing something is a flavour of wrong, but can be fixed.

You could be wrong when you respond to a question. Your examiners could know something, or have a different opinion, or a different belief… But perhaps they’re not right either. Perhaps you’re in a situation where there are lots of good “right” opinions. That could be interesting

Most of the time, considering the work you’ve done, the time you’ve spent, your talent, your knowledge and your thesis, you will be right.

That might be the easy part. Now you have to share what you know with others. That might be harder, but again, considering the work you’ve done, the time you’ve spent, your talent, your knowledge and your thesis, you’ll rise to that harder challenge when you need to.

Am I right?

Nathan

The Day Before

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Gather what you need: thesis, notes, pen, paper… What else do you need for your viva?

Decide on what you will wear: wear something for comfort, for confidence, to feel right or to feel happy… Decide in advance to remove a decision from the day of the viva.

Check the details: whether online or in-person, check what you’ll do or where you’ll go… Then put it away for the next day.

Talk if you need to: find a trusted person, someone who can listen if you have any worries or concerns from nerves… You may or may not need this, but find someone in advance who could support you.

Rest: take a break, relax, distract yourself… All the work you can do to get ready has probably been done.

Nathan

Imagine

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Picture the hours after your viva. You’ve passed. You did it, you really did.

Who are you telling first? How are you getting in touch? What are you saying?

Picture the hours of your viva. You’re talking with your examiners, responding to their questions and engaged with the discussion.

What’s that like? How do you think you’ll feel? What would you want to stand out in those moments?

Picture your hours of prep. Reading, making notes, rehearsing, becoming more sure you’re ready for the viva.

What do you need to focus on? When are you doing the work? How are you keeping it stress-free?

Picture the (perhaps many) hours of work left before you submit. Finishing practical parts of your research, writing and redrafting, and finally being done.

What’s left to do? How do you prioritise? How can you keep yourself on track?

 

If you can imagine these different stages, whichever are left of your PhD journey, then you can work to make them a reality. If you start with your goal or outcome, you can consider what will help you reach it.

Imagine the PhD and viva you want, then work to make it real.

Nathan

Questions, Not A Quiz

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Your examiners aren’t there to fire questions at you and expect an answer in ten seconds or less.

They don’t have a big list of true or false statements for you to correctly identify.

And they won’t be grilling you on every single reference you listed.

The viva is a discussion. Your examiners have prepared questions to guide the process. Some are to steer the conversation, others are to check details in your thesis; some are sparked by their personal interests, and some questions might be to satisfy ideas of what is “correct” in your discipline.

But they’re not rapid-fire, all-or-nothing, earning points or against the clock.

The viva has questions but it’s not a quiz.

You’re a candidate, not a contestant.

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