You Are Here

Tag: video viva

Nathan

Finding The Rules

Daily Post

The regulations for your viva shouldn’t be hidden but they might not be obvious. Ahead of your thesis submission find the regulations and take a little time to check:

  • What forms need to be handed in ahead of your thesis submission?
  • When do they need to be in and who else is involved?
  • What is the expected window of time between submission and the viva at your institution?
  • Under what circumstances might you have an independent chairperson as part of your viva?
  • If you have accessibility requirements how do you communicate those to your examiners? (who do you tell and when do they need to know?)
  • How will you be told the logistics for your viva?
  • What is the process for having a video viva?
  • What can you expect from the viva process generally?
  • How will you find out the result of the viva?
  • What deadlines are given for completing different categories of corrections?
  • What is the process for having corrections checked?
  • And what is the process for final thesis submission after corrections have been accepted?

None of these should be especially difficult to answer if you look through the regulations. One final question which might not be obvious though: who would you contact in case of emergency?

If you feel ill the day before your viva, who do you contact? If one of your examiners cancels their involvement, who do you contact?

An emergency might be unlikely but, as part of checking the regulations, figure out who you can turn to if something goes wrong in the days leading up to your viva.

Nathan

Is A Video Viva A Good Idea?

Daily Post

Things have come a long way since the emergency measures of 2020 when, against an uncertain background, many PhD candidates had to change plans and have a viva over video.

Without the stress of those times there are definite pros and cons of a video viva.

On the plus side:

  • Not needing to travel could be a positive for many candidates;
  • Not needing to meet in person could reduce anxiety for some;
  • Being able to control the setup and space could be really helpful.

And of course, there are some situations where a video viva isn’t just a positive idea: it could be a necessity that will allow someone to have a viva at all or participate fully.

There are potential negatives though:

  • Anecdotes suggest that video vivas are more formalised, probably due to the format;
  • There is the potential for conversations to be awkward because of platform limitations;
  • They might not allow for networking-style conversations in the same way as an in-person conversation.

Where does all of this leave a candidate wondering what to do?

 

Unless a video viva is a necessity because of travel or availability it just depends on the candidate and what they feel they need. There are plenty of positives that can make a video viva a good experience. The negatives are not overwhelmingly negative in any way.

And remember: we are not in 2020 any more. Technology, training and experience has moved on. A video viva is a known thing and can be learned about and prepared for. If you need one or are thinking about one it’s not a bad idea at all.

Whatever the format the purpose and process of the viva is the same. You can do well in it wherever you are.

 

PS: I’ll be sharing a lot more about the general viva process at my Viva Survivor webinar on Wednesday 3rd December 2025. This is my comprehensive session on getting ready for the viva. Check the link for full details of what to expect but please get in touch if you have any questions!

Nathan

Make A Good Space

Daily Post

A few weeks ago I shared four pointers that help when preparing for a video viva:

  • Read the regulations because then you know what your institution expects.
  • Talk to friends so you can find out about their recent experiences.
  • Practise! to rehearse for responding to questions.
  • Make a good space for yourself and that way you will have a good environment for doing what you need to do.

It struck me today that all of these apply for preparing for in-person vivas as well.

There are differences; the good space you need for an in-person viva is the space you’ll prepare in rather than the space for your viva. Even then you can do things to help yourself. Ahead of an in-person viva you can check the room out, be certain it has what you need and make arrangements for anything else that you require.

In-person or over-video, the viva is still the same event. There are differences because of the format, but they are not that great.

Neither are the differences in preparation.

Nathan

Preparing For A Video Viva

Daily Post

Since 2020 video vivas have become much more common, first as a necessity and then later as an accepted part of practice. If you have one soon or are wondering whether it might be a good option for you, consider the following as a list of things you might do in preparation:

  • Read the regulations. Check which software you are expected to use and whether there are special requests to make in order to have a video viva.
  • Talk to friends. Find people from your department who have recently had a video viva and ask them what the experience was like. Find out if they have any particular advice.
  • Practise! Take time to get a feel for the software if your Zoom or Teams knowledge is a little rusty. Use the software to remind yourself of the rhythms of video chats.
  • Make a good space for yourself. If you will be at home then consider how you could make your environment a helpful one. Make sure you have enough space to work well. Consider your needs and how you can meet them.

Finally, remind yourself that a video viva is not a secondary or lesser option for the viva. It’s a proven process and just a little different from talking in person.

There can be difficulties with signal delays or adjusting to the constraints of a video chat, but also many opportunities that might make it the best option for you.

Nathan

Differences, Difficulties & Opportunities

Daily Post

In-person and video vivas have differences but at the core is the same viva experience. The viva is the same whether or not you are in the same room as your examiners: same purpose, same drivers for questions, same outcomes and same people involved.

By now we know that some differences create difficulties. Awkward pauses. Signal delays. Rooms that are not wholly suitable. Logistical challenges for meeting in-person.

Oh, yes: not all difficulties come from vivas over video. In-person vivas could be difficult situations too.

It’s worth knowing that some differences create opportunities. Sitting around a table. A certain desired atmosphere. Being in one’s own space. Being in control of your working environment.

Your institution may or may not have a preference over where your viva would take place. Still, think about your circumstances and what you need.

What are the difficulties for you in having a viva in-person or over video? Are there opportunities for you if you had one or the other? After the last few years it’s important to acknowledge that there isn’t a best option generally: in-person and video vivas can both work well.

The right location and setup for the viva is what is best for you.

Nathan

Not There

Daily Post

A viva over video is still a viva. It’s alright that there are pauses caused by technology.

A viva over video is still a viva. Practise with the software you’ll use and think about the space you’ll be in.

A viva over video is still a viva. Expectations are different but that doesn’t make them bad.

A viva over video is still a viva. It doesn’t matter if you’re not there in the same room as your examiners.

Nathan

The Same, But Different

Daily Post

In July, our daughter was in school and so my wife and I snuck to the cinema for a day-time date. Watching the movie on the big screen was amazing: the story, colour, the scale, the sound, all fantastic.

A few weeks ago we watched it all together at home. We drew our curtains, snuggled up on the couch with chocolate and watched the movie on a smaller screen. It was amazing: the story, watching it with my daughter, pausing for hugs in sad moments, stopping to get ice cream, all fantastic.

In both times the movie was the same: we just engaged with it in a different way. In the cinema it was great to be able to get lost in the movie. At home it was great to be super comfortable and together. It was the same, but different.

 

And this is how we can think about the reality of in-person and video vivas: they are the same, but different.

Same purpose, same parameters, same drivers, same roles, same needs but different locations, different ways of engaging and different opportunities. Depending on who you are, who your examiners are and the regulations of your university you may have a choice or not about where your viva is. But fundamentally, despite the differences, you can expect the same process from the viva.

Nathan

In-Person or On-Video

Daily Post

It used to be that an in-person viva was the right way to have a viva. Video vivas were anomalies, rare arrangements made out of necessity.

Then they were the necessary arrangement. For a time they were the only way of doing things.

 

And now some candidates might have choice over which format they would like for their viva. Which brings a new question: is it better to have an in-person viva or an on-video viva, if the choice is put before you? What are the pros and cons?

Having thought about it I don’t think there are negatives to either. They’re just different. The viva is the viva: a different medium allows some things and not others. It makes some aspects less of a challenge perhaps, but neither format is worse.

An in-person viva allows you to make more of a connection perhaps. It would be the best situation if you were looking to build a connection with your examiners.

A video viva would allow you to control the space that you’re in. You could make an environment that you would feel comfortable and confident in.

These are my general thoughts – of course, it’s a negative to you if you don’t like having a meeting over video. Or it’s a negative if meeting in public is something you don’t want to do just now.

Then you have to think: what are your pros and cons? How do you weigh it up?

A viva is a viva, in-person or on-video. If you have the choice, reflect on how you feel and consider how you could make the most of the opportunity of your viva.

Nathan

Tech Woes

Daily Post

In over eighteen months of delivering sessions from home I’ve had many minor tech problems.

My connection has failed. I’ve been caught out by lag and not realised people were trying to catch my attention. I’ve displayed slides and they’ve not been seen. I’ve had mics act up, cameras turn off and so many other little things – like forgetting to use an option or remembering I needed something to hand.

Over time I’ve found ways around these problems so that they don’t have an impact.

Using different software and practising with it has helped. Upgrading my connection and wifi router has really helped. Having a checklist before I go live has been a lifesaver. Rehearsal has helped me move past frustration and woe to being able to do what I need to do.

Most of these solutions apply to video vivas too. There’s no great secret or hidden knowledge: if you have a video viva coming up, check everything.

Practise with friends. Get used to the delay of saying something and seeing the other person respond. It’s not quite real time and you need to practice to feel happy in that space. Be sure your tech is working well. Know where all the buttons and options are.

Tech woes don’t have to get in the way of having a great viva. A little time invested in advance can make a huge difference.

Nathan

A Different Set of Challenges

Daily Post

Is an online viva “worse” in some way? No, it’s just different.

Is it “harder” in some way? No, it’s just a different set of challenges.

It could be harder to engage. It could be harder to have free-flowing discussion. It could be harder to show your personality over video – a particular concern I’ve heard from many candidates over the last year or so. It’s understandable and there’s no quick fix, but you could act in advance to help get closer to the ideal viva you hold in your mind.

  • Rehearse. Use the platform you will for your actual viva and have a mock. Practise with friends. Get a feel for the delays and restrictions of the platform – and consider if there are opportunities too.
  • Explore your setup. What could you do to make your space better for you? How would you arrange where you will sit or how you will be? What could you have around you to show something of yourself?
  • Dress to impress – yourself! What can you wear to help you feel good? What can you wear to help you feel comfortable and confident? Could this help your personality shine through, even if it’s being directed at a camera rather than across a seminar room table?

Rehearsing is key. It shows the limits but also shows what you need to help you.

You don’t have to play a character for an online viva, but you can make sure the stage is set for success.

1 2