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Nathan

Before Submission

Daily Post

Viva prep comes after you’ve finished and submitted your thesis. Before submission your focus has to be on finishing your research and your thesis, with some attention reserved for life and your future beyond the PhD.

That’s not to say there aren’t useful viva-related things to do before submission. but they’re all small. They don’t really count as prep:

  • Read the regulations. Get a sense of the process at your university and the outcomes and timescales involved.
  • Plan your prep. You don’t need to get ready, but you can prepare to get ready! Sketch out how you will do it when the time comes.
  • Discuss your examiners with your supervisor. Who are they? Why are they good choices? Can you make suggestions?

The last task is bigger  but still a very small task compared to everything else you’ll do to get to submission. Suggest examiners if your supervisor asks, discuss why their choices are good ones for your viva if they are already set. You don’t get to formally choose examiners, but you can be sure of who they are and why they are good for you.

And apart from these three tasks: finish your research, finish your thesis and plan for life after the PhD.

Nathan

The Value of Advice

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Viva advice is available in many forms. There are books, podcasts, blog posts, seminars and people you can ask for help. You could talk to people on the internet, in your department or from your own network. You could speak in person, over email or via Zoom.

Viva advice could cost you money to buy a book while reading a blog post could be free. Searching the internet to find help could cost you time but be very convenient; asking a colleague might cost you in terms of scheduling, but be a quick conversation at the appropriate time.

There’s lots of viva advice and it costs in different ways – but it’s only worth the cost if it helps you to do something (or perhaps not do something) that helps you on the way to your viva. Viva advice is useless if you don’t do something as a result.

Advice is valuable, but the real value comes when you do something.

Nathan

What Now?

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You’ve written a thesis that captures a signifiant and original contribution to your field.

What now? What could you or someone else do to build on these ideas? How might this inspire someone else?

 

You’ve done several weeks of prep for your viva and there’s only a few days to go before the big day.

What now? What do you need to do to feel prepared? Who can help and what are your priorities?

 

Your viva is done and it’s been a great success, just like you hoped.

What now? What do you have to do finish things off? When and how will you get corrections and any other admin done?

 

Everything is finished. You’ve reached the end of your PhD journey.

What now?

Nathan

Out Of Ideas!

Daily Post

I’m so sorry, but I sat down to write and I have nothing left to say.

Almost six years. That’s how long it took me to write everything that I could say about the viva.

It was a good run, I suppose.

 

Still, there are almost six years of daily posts to read on the site. You can use the random post link if you want to read something at random, or perhaps use a tag to find support on all sorts of topics like viva prep, examiners and viva confidence.

You could even take a look at the anthology I published last year if you want a really considered take on the viva, what to expect and what to do. It’s the best of five years of writing.

 

Who knows if I’ll ever publish anything again after today, April 1st 2023, but on the off chance that this is just a strange day where I feel a little foolish, do subscribe if you haven’t already! 😉

Nathan

Helpful Mindsets

Daily Post

A famous saying, or an approximation of it: if you think you can or think you can’t, you’re probably right.

Our mindset shapes how we view things and how we do things. If you don’t think something will work, you might not do your best to see if it will. If you’re confident of success then you’ll find a way even if you experience setbacks.

What kinds of mindsets could help with the viva?

  • For submission: done is better than perfect.
  • For prep: small tasks add up.
  • For the viva itself: I am here to respond to my examiners’ questions (whatever they might be).
  • For corrections: get them done, then move on!

A mindset, a sentence, a little saying – however you frame them they can motivate action and produce results. They are not the actions, but the framing for them.

For example, done is better than perfect puts limits on drafting and redrafting. It expresses an end-point. It gives a nudge for action – but then you have to take that action. You have to set a timetable, you have to do the work and decide when you stop.

I am here to respond to my examiners’ questions (whatever they might be) reminds you of what you have to do in the viva. To be ready you’ll need to rehearse, read and feel confident in what you do and say.

A mindset leads to action, the action embeds the mindset: a positive cycle that can lead to good outcomes.

Nathan

Average Viva Lengths

Daily Post

I once took survey responses from over 300 PhD graduates about their viva experiences. There was a lot of data and a lot of clusters within the data. Without being careful it would have been easy to share wrong ideas about what was “average” or “normal”.

What might average mean? If we added up all of the viva lengths and divided them by the number of people it came to around 2 hours and 20 minutes.

Was that average though? Was that normal? What could I share that was useful?

 

In the end, thinking more on the data and on what people asked me I came to share a few key points about the average viva length:

  • Every viva is unique, so knowing an “average” doesn’t help by itself.
  • Sharing a breakdown of percentages doesn’t help either, it’s too much!
  • Expectations are useful to help in preparation: so an expected length has to be useful.

Which leads me to say: expect your viva to be at least two hours, because around 50% of vivas are two hours or longer. Yours could be less, but if you expect it to be longer then you can prepare to engage for a long period of time. You can prepare to take your time – and if it’s shorter then at least you’ll be well-prepared, rather than simply hoping it is over quickly!

And perhaps we should dismiss the notion of “average” vivas completely. There are real expectations we can explore for the viva, but they cover ranges of experiences rather than simple numbers.

Nathan

One Weird Trick

Daily Post

I can’t believe I’ve never shared this before!

It’s this one weird trick that helps with the viva!!

One thing that universities, examiners and PhD graduates don’t want you to know!!!

Whatever discipline you are in, however long you have to go before your viva and whatever you feel about your viva, this one weird trick will help!!!!

Are you ready?

Do the work.

That’s it, the one weird trick that helps with the viva: do the work.

Take your time, but do the work. Feel frustrated, but do the work. Procrastinate, but take the time to do the work.

Have questions? Do the work to find out the answers. Unsure about something? Do the work to ask someone who can give you certainty. Feel unprepared for your viva? Do the work to feel ready.

And sometimes it’s really hard! Sometimes it is hard to get up and do the work you need to do because you’re tired, or you’re nervous or you just don’t know what you want or where you’re going.

There are even times where you know you need to do something but you don’t what that something is!

Then you have to do the work to figure it out.

 

Ask for help. Plan your prep. Rehearse for your viva. Explore expectations. Maybe finish your thesis first!

But do the work.

Do the work because it’s the one weird trick that really will help with everything.

Nathan

Examiner Notes

Daily Post

Do a little homework when your examiners are selected. Make notes on each of them and concentrate on the following questions and points:

  • Why were they asked to be your examiners? Knowing the relevance of their selection gives you helpful information.
  • What do you know about their work? Have you cited their work? Are you familiar with it? Are there recent publications that it might be useful to read?
  • What do you expect from them? What do you know about their reputations?
  • What questions might you expect from them? What could they want to know?

Gather your thoughts on who your examiners are, what they’ve done and what you can expect from them. Like any viva expectations, there’s no guarantee for what they will ask or think in the viva – but like any viva expectations you can be prepared to meet them and engage, whatever happens.

Nathan

Three Successes

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To build confidence for your viva, write down three successes from your PhD journey. Think back over the years of work and find three things that have been good: maybe things you did well, results that didn’t exist before or ideas that you have developed and shared.

Find three successes and write a little about each, focussing on why they are a success and what you did to make them great. You don’t need to spend long to capture something good.

In fact, you could probably take ten minutes every day to write about three successes from your PhD journey. Between submission and the viva make a habit of looking back and finding three successes from your PhD: make a habit of building your confidence for the viva.

Nathan

Playful Prep

Daily Post

Plan your prep. Do the work. Focus on the goal.

But play.

  • Use fun stationery to mark up your thesis.
  • Find music that helps you feel happy while you do the work – or helps you to feel better generally.
  • Draw simple pictures to summarise your work.
  • Reward your progress to keep you engaged.
  • Rest and play and rest some more.

Playful prep has a place in getting ready for the viva. There’s work to do and milestones to meet – but you can take time to enjoy what you’re doing and play on the way to the viva.

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