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Nathan

10 Opportunities For Sharing

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Both before and after you submit your thesis, one of the best things you can do to prepare for the viva is find opportunities to share your work.

Telling others about what you’ve done helps you think about how you explain your work. It can give you space to practise structuring your research. It can lead to questions, which then help you to think again and fill in the blanks for your audience, whether it’s one person or one hundred.

There are lots of ways you could talk or write about your research. Here are ten opportunities for sharing just off the top of my head! You can probably think of more that would be relevant for you:

  1. Give a talk, big or small, in your department or at a conference.
  2. Share your work via outreach.
  3. Go for coffee with a friend.
  4. Have a meeting with your supervisor.
  5. Write a paper and submit it for publication or preprint comments.
  6. Write a blog post summarising your progress.
  7. Send an email to a contact at another institution.
  8. Tweet something short, sweet and simple! #awesome
  9. Be a guest on a podcast about research (@PlanetPhD is a new one I found recently!)
  10. Find some friendly first-years who want to hear from someone with experience.

None of these are free: they always cost something, particularly in terms of time. Coffee with a friend might be an hour, a blog post could be a few, but a paper or a talk could be days or weeks of work.

Think of it is an investment rather than a cost. Every time you share your work, the return on the investment will be greater than what you’ve “spent”. Every opportunity you find or make will give you a chance to improve.

Nathan

A Few Sentences

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Viva prep doesn’t always feel easy. If you find it tough to get going, or you feel stuck, or you only have a little time, you can still do something small that will make a difference. Writing a few sentences could be a good way to start.

  • Write a few sentences on key authors or papers you’ve used.
  • Write a few sentences to summarise your key contribution.
  • Write a few sentences to frame the challenge you’ve undertaken.
  • Write a few sentences to reflect on how far you’ve come.
  • Write a few sentences to unpick your methods.
  • Write a few sentences about your biggest achievement.

You can write a lot more if you want to, but you can get something nice, short and valuable from even a little reflection and writing.

Nathan

Wants & Needs For The Viva

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Wants and needs are two different things, but they can be easy to confuse.

  • You might want to submit a perfect thesis, but that’s impossible. So think, what does your thesis need to have?
  • You might want the best possible examiners, but they might be busy. What do you need in a good examiner?
  • You might want to be 100% free of nerves for the viva, but how likely is that? What do you need to do to be as ready as you can be?

As your PhD comes to a close, it’s not wrong to think through all the things you want – for your thesis, for your viva prep, for the viva itself – but make sure you ask yourself, “What do I really need to do this?”

Nathan

Nerves Aren’t Nice…

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…but they’re not a sign that something is wrong. Nerves are a signal you’re feeling stressed or excited or anxious about something. The physical and mental discomfort doesn’t mean you definitely have a problem.

There’s a strong correlation between recognising something as important and feeling nervous about it. If you experience nervousness around viva time, I think it’s because you recognise the viva is important.

I felt a bit nervous as my viva got close, not too bad thankfully. My coping strategy was to think about how I could make myself less nervous. I asked myself, “What could I do to feel better?” With hindsight, I wonder if a more useful question in situations might have been, “What can I do to do this important thing as well as I possibly can?”

You only have a finite amount of energy and attention to spend, and if you use it up trying to beat nerves you could miss the opportunity to focus on preparation.

My hunch is that investing time on prep – on doing the important thing well – will make you ready and less nervous.

Nathan

Using “Plan, Do, Reflect, Review”

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I’ve got a lot of help from remembering the Plan, Do, Reflect, Review cycle for projects and work over the last decade or so. I like to think of it simply as:

Make a plan, do the work, reflect on what happened and review what you learned from it all.

While you might use this process a lot during the PhD, it’s kind of lopsided when you apply it as a lens to the whole PhD experience. Making a plan and doing a work is most of the time, the reflection comes in towards the end as you finish writing up and start preparing for the viva. Then the review is the viva itself.

I’ve often written about the need to make a plan (even a small one!) for viva prep time, and you can’t prepare for the viva without doing some work, but it would be really wrong to leave out the other two points of reflect and review.

It’s not just what did you do? and what did you learn? Use that review to think about how you can be confident for the viva. What experiences have got you this far? How have the last few years developed your knowledge and talent?

And how will they help you to succeed in the viva?

Nathan

No Rush

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There’s no rush necessary in your viva preparations or in the viva UNLESS you make it that way.

Fail to think through what you need to do and you might make things pressured. Fail to prepare for how you’ll act on the day and you can feel that you need to blurt out answers and not think when you engage with your examiners. You don’t need to rush unless you create a situation where that’s the only thing left that you can do.

You have the responsibility, no-one else, but it doesn’t take a lot to live up to that responsibility.

Plan the weeks leading up to the viva. This doesn’t have to be hour-by-hour, just think about the kinds of tasks you’ll do and when you might do them. You can’t plan for every minute of the viva, but you can think about how you will react. Think about being in there. Think about being asked questions. Think about how you might respond.

And think about how, unhurried, you can present your best and most confident self on the day.

Nathan

Answering New Questions

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Every step of the PhD has new questions, from the first time you read a paper through to the end of your viva. Answers don’t always come immediately. They might take a little time and thought, or during the PhD real, practical research to bring an answer to life. Sometimes there are no answers: you can offer ideas, theories or reasons why no answer comes to mind.

New questions aren’t a problem by the end of the PhD. Questions can be unexpected, but your mechanism for answering – the knowledge, the talent, the skill at thinking things through – is the best it could be.

Any time you get one, a new question is an opportunity for demonstrating what you can do.

 

Nathan

Isn’t One Viva Enough?

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“Do I really need to have a mock?”

I get this question from nervous PhD candidates. They’re nervous about the actual viva and that carries through to any idea of a rehearsal. They’ve heard of mocks and all they can think is that it is one more thing to worry about.

No-one needs a mock viva in the way they need oxygen. You can get by without it. But there are good reasons to have one.

A mock viva can help bring a little confidence through practise. It’ll never be the same as the real one, but it allows you to be in a similar sort of space. Your supervisor might offer, but you should feel alright about asking. It’s a reasonable request to make. You’ll need to give a little notice to set it up, but it shouldn’t be a problem. Afterwards you’ll probably have some questions and answers to reflect on, but you’ll have a little more comfort for being in your real viva.

One viva is enough – but the mock isn’t a second viva. It’s a rehearsal, a practice, a sort-of-but-not-really-viva. Make the most of the opportunity if you have one.

Nathan

The Big What If

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Your thesis isn’t perfect. You’re not perfect. Your examiners aren’t perfect. Your viva won’t be perfect.

And all of that is fine. Remove the possibility. You can’t have something related to all of this be perfect, so try not to worry about it.

There are real worries related to the viva though. There are situations that could come up, hypothetically, and it’s not wrong to worry…

…but if you find yourself worrying about some big “what if” situation then you have to do the responsible thing and think about how to make the situation better.

  • What if I forget something? What could you do to help you remember?
  • What if your examiners don’t like something? How could you engage with their questions?
  • What if the viva is long? What could you do to manage your energy levels?
  • What if something in your thesis isn’t as clear as you want? How could you make it clear to your examiners in the viva?

What do you worry about? What is the big “what if” for you?

What are you going to do about it?

Nathan

A Summary Of Summaries

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Summarising your thesis or some aspect of it is useful. A summary helps you in two ways. First, through the act of creation: thinking about your work and then making something from those thoughts is a valuable reflection. Second, as a result, you have a resource you can use during your preparations for the viva.

A few considerations for how you might tailor this approach:

  • Use questions to direct your summary.
  • Decide in advance how much you are going to write, i.e., how many words? How many pages?
  • Follow your preferences for level of detail: what will be most useful to you?
  • Follow your preferences for what it will look like: bullet points, sentences or pictures?
  • Reflect on what gaps you might be trying to fill.

I’m keen on summaries as a helpful viva preparation tool. Take a look at similarly themed posts via this link. Explore what will be useful for you as you prepare for your viva.

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