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Tag: viva preparation

Nathan

Long-Term Learning, Short-Term Prep

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I’ve seen relief on the face of PhD candidates when I tell them they don’t need to prepare for their viva until after submission. That in itself helps to frame the scale of the challenge. I also emphasise that viva prep is building on the talent and work that has been created over the course of the PhD.

Thinking about this, I’m reminded of the song “Scales and Arpeggios” from near the beginning of Disney’s The Aristocats: little kittens singing about the importance of practice over the long-term. You do the basics again and again and become proficient. You lay the groundwork for later success by working to get good. You do the work, you learn the skills because there is no other way to get the work done, no other way to achieve what you want.

As your viva gets closer, think about the basics you’ve mastered and the talent you’ve made on them: the skills you’ve created through research and learning. After submission, prep is a small bit of work, highlighting all the years of practice and what they’ve created.

And finally, do check out “Scales and Arpeggios” – it’s such a lovely song! Sure to lift preparation spirits! 🙂

Nathan

Emergency!!!

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An examiner cancels with short notice.

Someone involved gets sick.

Technology fails on the day.

You can’t account for every possible viva emergency in advance or have insurance policies against every worst case scenario, but simple things can really help.

  • Find out who the go-to person is at your Graduate School for helping PhD candidates, and get their name and contact details written on a Post-it Note.
  • Check the regulations for the viva, and requirements for video vivas. Check the technology, have test runs with friends and explore other options.
  • If your viva is over video, find out who you can contact if you do have problems (in case there is no in-person line of communication at the time you have your viva).

A viva Emergency!!! has to be figured out, but some of the work and stress can be reduced with a little early thought. You can do nothing now and choose to panic if something bad happens, or invest a little time now to thwart any unexpected situations later.

(and often the little time and thought now usually helps with non-emergency aspects too!)

Nathan

Take Your Time

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Take your time, if you can, to finish a good thesis. Make it the best presentation of your research, to convince your examiners of the significance of your work and your talent as a researcher.

Take your time, unless your time is very limited, when you need to prepare for the viva. Spread out the work. Sketch out a plan for what that period might be like. Think about how you can break up the things you need to do so you’re not overwhelmed.

Take your time, and there’s plenty of it, to pause and think and respond well in the viva. You’re under no rush. You might feel a pressure to do well, but that shouldn’t come from a need to go quickly.

Your PhD is worth doing well, so take your time.

Nathan

The Unhelpful Truth

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You’ll be fine

True because vivas go well in the overwhelming majority of cases. Unhelpful because it says nothing of why this happens.

Friends, family, colleagues and supervisors may try to reassure you with the unhelpful truth. And it’s well meant, because they care, they want you to do well and they also believe you will be fine.

To take the kernel of truth – that the viva will go well – and make it helpful, you might have to do a little work.

Ask specific questions about viva expectations. Ask your supervisors to tell you about what examiners actually do. Ask others to support your preparation practically. Remind yourself that you must be talented to have got this far: it can’t simply be luck that has carried you to completion.

You will be fine – for lots of reasons. Find them.

Nathan

Thoughts on Viva Prep

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A loose collection of thoughts on getting ready for your viva…

If you’ve not submitted your thesis then you don’t need to start getting ready for your viva.

You need time to read your thesis, annotate it, check any relevant papers, make any useful summaries and rehearse.

A useful range for time needed to do viva prep well is 20 to 30 hours, depending on size of thesis, free time, confidence and so on.

Everyone is different:

  • How long do you think that will take for you?
  • How busy are you generally?
  • Then how long before your viva do you need to start preparing so you don’t rush and stress yourself?

Sketch a plan around submission time for how you might do the work. Probably only start the work once you know your viva date. Don’t overcomplicate things. Don’t tie yourself up in knots. If you have a problem, get help. If you need support, don’t be afraid to ask.

Viva prep is work that continues the development that has lead you this far, not something wholly new. You already know and can do the overwhelming majority of what you need to do for your viva when you submit.

Maybe viva prep is not so much getting ready as proving to yourself that you are ready.

Nathan

A Simple Start

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No candidate needs to have an opening statement prepared for their viva – with the obvious exception being people specifically asked to prepare a presentation! But if you want something in mind to help you feel confident, take time to reflect and practise with the following three questions:

  • Why did you do your PhD?
  • How did you do your research?
  • What have you got in your thesis?

You don’t need a monologue. You don’t need a script. Together, these three questions can provide a helpful reflection to help your confidence grow, and give a simple start to your viva.

You won’t know for certain what question you’ll be asked first, or where the discussion will begin, but between them, these three questions will plant a lot of seeds for how you might respond.

Nathan

Unavoidable

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The viva is unavoidable for a PhD candidate in the UK, but despite rumours and misgivings, a truly negative outcome is far from unavoidable. You can find out what to expect, both the regulations and experiences of friends; you can take time to prepare, to know your work well and reflect on the talent that’s made it.

There’s always a place for doubt about the outcome with something important, a space for nervousness to creep in, but that doesn’t mean some terrible result for your viva. Learn more about what vivas are like and you can give perspective to your concerns.

You can avoid being unprepared for your viva – and once you move past extreme possibilities brought on by worry, you’ll hopefully see that the only unavoidable event in your near future is viva success.

Nathan

Highs & Lows

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No project, period or PhD is super-excellent all the time, or super-terrible for that matter.

There’s ups and downs, highs and lows. I can remember some of mine from my PhD days…

Highs from my PhD:

  • Realising the fundamental structure of the first algorithm I created.
  • Winning a poster prize from my department.
  • Realising a key step of a proof before my supervisor – and being able to explain it to him.
  • Being asked to help with two residential skills workshops…
  • …and being invited back to help again after I did a good job the first time!

Lows from my PhD:

  • Postponing two months of supervisory meetings because I was ashamed I hadn’t solved something.
  • Comparing myself to office-mates who seemed so much more capable than me.
  • Not finding an answer to the problem in my seventh chapter.
  • Being super-anxious before every presentation I did.
  • Not admitting when I didn’t understand things.

What have yours been during your PhD? As you get closer to the viva, perhaps make a list of highs and a list of lows. File the lows list away – don’t throw it away, just don’t give it your attention. It doesn’t define you.

Keep the highs list to hand. Give it your attention from time to time through your preparation. You can find confidence from considering the highs of your PhD.

Postscript: this is another variation on the Make Two Lists approach of the wonderful Seth Godin! Credit where credit is due 🙂

Post-postscript: my viva doesn’t feature on either of my lists. I don’t think I know anyone who would put their viva on a list of PhD-highs or PhD-lows. Something to keep in mind maybe…

Nathan

What’s It Worth?

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Your PhD could be worth all the hours and money you have invested.

It could be worth a particular job that you’re aiming for.

It could be several papers you can publish when you’re done.

Or it could just be something you did for a while, not that important in the future – something fun to tell the grandkids about one day.

(“No, no, I’m not that kind of doctor…”)

Whatever it’s worth personally now, or whatever it could be worth in the future, it’s worth finishing it well. Take a step back as you near submission to know what you need to do to pass the viva. It doesn’t take much to prepare and there are lots of people who could help you.

Whatever your PhD is worth to you, it won’t cost a lot to be ready for your viva and secure your success.

Nathan

Fractions

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A PhD typically takes at least three years. A viva typically takes three hours at most.

Writing a thesis could take months of effort. Preparation for the viva takes maybe a few dozen hours.

The viva takes a fraction of the time you spend preparing for it. Preparation takes a fraction of the time spent writing your thesis – which in turn is only a fraction of the time you spend working towards your doctorate.

The fractions matter, but not as much as the whole they are part of: the viva is important, prep is important, but the real difference that helps you pass your PhD comes from the work you do over a long period of time.

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