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Tag: viva preparation

Nathan

Sensible Prep

Daily Post

Getting ready for the viva involves big pieces of work and little tasks.

It could feel like there’s lots to do, maybe even too much, especially if you have other responsibilities. Start the process by getting everything out from your brain and onto a space you can track.

Write a list. Jot things down on a whiteboard. Start a new document and type anything that comes to mind.

Once you think you’ve got everything out, try to put some order in place. What comes first? What goes last? How could you fit this jigsaw of jobs together?

It’s possible to get ready for the viva by simply doing something productive for an hour per day for enough days.

It’s sensible to get ready for the viva by thinking a little, planning a little and then getting to work.

Nathan

Where Are You?

Daily Post

I like asking this question at the start of a webinar. It’s fun to see whether people are in their university’s city or nearby, perhaps in another country or – in some cases – half the world away. It’s a gentle starter question before I ask about research or feelings, expectations and fears.

When you are trying to help a friend, you could start with the same question even if you have a different intent:

  • Where are you? As in, where on your PhD journey?
  • Where are you? As in, how far along are your preparations?
  • Where are you? As in, where’s your head at?

If you want to help, be gentle with your questions. Your friends might need help but not know how to ask or know what they need exactly. “Where are you?” starts a conversation and gives room for someone to respond.

If you think your friend might need help, ask where they are and then go join them.

Nathan

Reach Out

Daily Post

If your viva is coming up, ask your friends, your colleagues and your supervisor for help. Think about what you need, think about when might be the right time to ask, be specific – but ask. They would want to help.

If you know someone with a viva coming up, get in touch with them. Are they OK? Instead of asking them what they need, offer what you can do. Be clear about how free you are and what you feel able to do.

Every candidate has to pass the viva with their own talent and thesis – but every candidate can also get ready with a helpful band of allies to get them there. Reach out and ask for help, or reach out and offer it.

Nathan

Part-time Prep

Daily Post

Generally speaking, a candidate doesn’t need to take time off in order to get ready. If you have any typical responsibilities – a job, family, friends, caring responsibilities or your own needs – then viva prep can fit around everything you need to do.

If you feel pressured because you work full-time and have a life as well, then the only thing you need to do to get ready is plan and possibly start early. You don’t need to cram lots of things in your diary. A little organisation will help.

  • How could you find thirty minutes to an hour most days for viva prep?
  • If you can’t commit to most days, when could you make the time?
  • Would starting a month before the viva give you time to spread out the work you need to do?
  • Would that create a space with as little stress as possible to do what you need?

Prep is part-time. By submission there’s only a small amount of work needed to be done. If you have a full-time life there is still plenty of space for prep. A little planning and organisation helps make it less stressful.

Nathan

What Would You Change?

Daily Post

It’s possible that your examiners would ask about changes to your research. Not what you could, would or might do to make things “better”, simply given your experience, what would you change?

It’s not a trick or a trap. The question is another way of exploring “what have you learned from the process of doing research?” They’re asking you to demonstrate how far you’ve come, not to showcase what is wrong with your work.

Reflecting on changes could be helpful in your preparation. It can help to make you more certain of what you did. You can be more confident of what you have learned. And before you meet your examiners in the viva it can help you to realise just how far you have come.

Nathan

The Possibility of Disruption

Daily Post

Most of the time viva prep goes well. Most of the time nothing goes wrong in the viva. Despite concerns, most video vivas have no real problems.

But there’s always a chance that something could happen. Not unexpected, just unlikely, and definitely unwelcome.

  • A last-minute crisis leaves you less time to get ready.
  • A delay on your viva day means someone is running late.
  • A glitch means you can’t see your examiner or they can’t see you.

There’s a chance something could go wrong; whatever that might be you can work to make it better.

And sometimes it’s worth planning just in case the unlikely happens.

  • Sketch a plan for your prep so there’s space for last-minute crises.
  • On viva day, be organised so there’s much less chance you’re late.
  • Practise with your equipment and check your wi-fi so you can be confident it will all work – and arrange a backup plan!

There’s a possibility of disruption to your best laid plans around your viva. But you can do something about it. Either by planning ahead of time or acting when the moment comes, you can make sure your viva is the best it can be.

If something goes a little wrong, pause – be shocked, frustrated, cross – then think “what can I do?”

Nathan

A More Considered Goal

Daily Post

Tim Ferriss, one of my favourite writers and podcasters, has introduced me to a number of vision and goal-setting tools over the last decade or so. A really helpful one springs from the observation that you very rarely need to be a millionaire to be content. Sometimes people set wildly unachievable goals, thinking that will help them to be happy – “If I was a millionaire I could do whatever I want!” – and then fail and are miserable because it’s hard to be a millionaire.

But if you wanted a nice car, a big TV or a holiday you could work out how much you would need – and it would be a lot less than a million pounds. Then perhaps you could start to work towards really getting what you want.

I remember in my PhD that I was banging my head against my desk for a week trying to solve a problem that I needed for a piece of a maths proof – before realising that I didn’t need to answer that problem at all! I was aiming for the greatest version of that result, when what I needed was much simpler. Realising this, I found what I needed in minutes.

(and ten minutes later, realised that applying the simpler result could help show the larger one!)

Sometimes PhD candidates set themselves up for heartache and misery in their viva preparations because they think they have to be exceptional in everything at all times. They must know their bibliography back to front, have memorised their thesis and be almost-precognitive in their ability to anticipate their examiners’ questions.

None of these things are needed. Have you got a thesis? Have you made a contribution? Have you worked hard and been dedicated for the years you’ve worked towards your PhD? Can you take a little time to get ready? Then you’re good.

You don’t need to be a millionaire to be content. You don’t need perfection to pass your viva.

Nathan

Asking Why

Daily Post

I’ve been looking through the Viva Survivors archives lately – there’s over 1500 posts to take a look at if you’re looking for more help! – and a post from the past that stood out to me was Your Greatest Hits.

I like writing all kinds of things, from tiny posts to great big essays, reflections and list posts. I like the five questions in Your Greatest Hits for exploring the best parts of a PhD and thesis:

  • When were you most engaged during your PhD?
  • What do you want people to refer to in your thesis?
  • What would you most like to build on?
  • Which of your chapters or results is closest to perfection and why?
  • What parts of your research are least important?

I wrote it in the early days of the daily blog, and I still like it. With hindsight I can’t believe I left something crucial out of most of these questions. Asking what and when helps but you also have to ask “Why?”!

When were you most engaged? Why?

What do you want people to refer to? Why?

What would you most like to build on? Why?

“Why?” helps you reflect as you prepare for the viva. “Why?” can also help in the viva to prompt your responses or to unpick a question from your examiners. If the why of a question is so silent that you don’t hear it, don’t be afraid to ask it yourself.

Nathan

Filling In The Blanks

Daily Post

There’s lots of blanks that could occur around the viva.

Key information you don’t know. Something you can’t remember. Before and during the viva, the feeling of suddenly knowing that you don’t know something can be uncomfortable, even stressful.

In both cases, before and during, the best thing you can do is ask questions.

Before the viva your question at encountering a blank might be one of the following:

  • Why don’t I know this?
  • Who could I ask for help?
  • Where could I find help?
  • What do I really need to know?

Any one of these questions might be the springboard to finding what you need to fill in the blank or gain more certainty about a situation.

In the viva, feeling blank is probably more stressful, but still the best thing to do is ask questions.

If your first response to a question or comment in the viva is “I don’t know” then ask yourself “Why?” Find out what’s in the way. Explore what’s stopping you. Ask “Why?” to prompt you to see what you need to do next.

Maybe you need to ask your examiners something. Maybe you need to pause and think more. Maybe you need to acknowledge a point before you can move past it. Maybe you need to check something in your thesis.

Encounter a blank, before or during the viva, and ask yourself “Why?”

Then find a way forward from there.

Nathan

Mice & Gazelles

Daily Post

A lion is capable of catching mice for food, but if it spends all of the time doing so it won’t survive.

A gazelle could be harder to hunt for but will, if caught, provide everything the lion needs.

That’s a little paraphrasing of a famous business metaphor about focus, but the broader point is on the focus that we give to things. Focussing on the small, little, easy things to do might make you busy, might give you lots to do, but it might not reward your effort or move you closer to your goals. The harder tasks are more challenging, but if you succeed with them then they’ll give you what you need.

You could spend your time in preparation for the viva catching mice. Checking your thesis again and again for typos. You could obsess over sections trying to memorise things. You could look over lists of questions and try to think about what you would say.

But these mice won’t satisfy your sense of readiness for the viva.

You need to focus on the bigger, more challenging tasks: reflecting on your progress, building your confidence, rehearsing for being in the viva, reading your thesis carefully once. These gazelle-tasks take effort, they’re thoughtful, but they’ll reward your preparation.

We tend to get more of what we focus on. What will you focus on as you prepare for your viva?

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