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Tag: viva prep

Nathan

Pre-Corrections

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Nearly every person that I’ve spoken to about mock vivas had theirs about two weeks before the actual viva. For them it was a chance to explore their thesis, get questions about their work and see how they would feel responding in a viva-like situation. Most people want something like that from the mock.

A while back I spoke to someone who had their mock viva a month before they submitted their thesis. They wanted to see how well they were communicating, both through their thesis and through the answers they gave to questions. Their early mock viva gave them a chance for “pre-corrections”: based on questions and feedback they tried to improve their thesis as much as possible before submission. That didn’t mean that they weren’t expecting corrections later but they were using their mock to make their thesis the best it could be.

I’ve never interviewed anyone else who has had such an early mock viva. It might not be a terrible idea to do something like it though. Why not host a seminar or have a series of conversations to unpick how well you’re communicating your research? What could you do to improve?

Nathan

Training Days

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I have a hard time defining my job title. Sometimes I’m a freelance consultant, sometimes I’m a writer, sometimes I’m a skills trainer. I go back and forth on describing my Viva Survivor workshops as training. I share ideas and advice, explain what the viva is all about and help people to see that they have a lot of talents already. I want to help people feel as confident as possible for their viva. Some days I feel happy saying that the workshop is a skills training session, other days it doesn’t feel quite right.

Your institution probably provides a lot of training opportunities. They might book me to come in or provide their own sessions on viva prep, or they might not do something like that. Regardless of whether or not they provide viva training, look around for other sessions that could help you with finishing your PhD and preparing for the viva.

Look for workshops on presentation skills, confidence building, assertiveness – none of this is about the viva or viva prep, but all could help with it. Even if you’re three months from submission, if you feel it will help, see if there are any academic or thesis writing workshops. There will be valuable lessons you can learn from a half day session. The real value, of course, is when you make changes as a result.

See what’s on offer, see what you might learn and then think about the difference that could make.

Nathan

Think Again

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Like most PhD candidates, after my viva I had corrections. For two of my chapters in particular, my examiners were convinced I had proved what I stated, but they didn’t like how it was explained. It read too much like a story, they said, not like maths at all. They told me I had to correct it by re-ordering those chapters.

It seemed impossible. I had spent almost three years developing my explanation. As far as I was concerned, this was the only way to do it. Slowly though, I restated all of my terms. Bit by bit I built it back up. In the end, the chapters were shorter, more precise, easier to read and more effective at communicating the algorithms I had developed. My thesis was profoundly better as a result.

I’m grateful that my examiners gave me the opportunity to re-explore one of my big results. I’m grateful because it gave me a chance to start again: I knew the result was true and I worked out a more helpful way of communicating it.

On the run up to the viva, it could be useful to take a step back. Explore whether or not there are alternate ways of expressing your work. If your thesis is finished it can still be valuable to let your mind wander. How else can you explain your research?

Nathan

Active

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You have to read your thesis to prepare for the viva. Cover to cover, everything, don’t skim. It will help a lot.

If you re-read though, and re-read again, there’ll come a point where it becomes a passive activity. You do it for the sake of doing it. Your attention is on other things, and while you might feel good for taking a look at the book again, you’re not actually getting any benefit.

When that happens, switch gears: go back to being active. Annotate your thesis. Make a list of your most important references. Create some summaries to help you find the heart of your research. Have a conversation with a friend about your results. Ask your supervisor to run through your methodology and throw in some left-field questions.

Effective viva prep is active.

Nathan

Plus, Minus, Interesting

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I like to use thinking tools, and “Plus, Minus, Interesting” is a good concept by Edward de Bono. To put it simply, it’s just a request to look at things from different perspectives: look for positives, negatives and interesting features, don’t just examine something with whatever gut feeling you have.

I can think of lots of ways to use it when preparing for the viva:

  • Explore the methodology you used to do your research. Why was it good to do it the way that you did? What did it not allow you to do? What’s interesting about it?
  • If you find a passage that is unclear, use “plus, minus, interesting” to reframe the vague text.
  • Create a summary for each chapter, a single page divided into three sections. Plus for important things, minus for difficult parts, interesting for things that others might find, erm, interesting.
  • Use “plus, minus, interesting” to provoke an analysis or discussion of the main outcomes of your thesis.

This is just one flexible tool. There are others! Use what you can to explore your research in new ways. It’s good prep to think differently about your thesis before the viva.

Nathan

Use Your Network

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It’s just you answering questions in the viva. Before then there are lots of people who can help you prepare. Think about your network. Think about the resources you can draw on. For example:

  • Do you know someone who can tell you about your examiners’ research? It could be a boost before you read some papers.
  • Do you know someone who can tell you about their viva? It could help to settle your mind about expectations.
  • Do you know someone who can listen to you talk about your thesis? It could be a way to get some useful feedback.

Who do you know, and how can they help you?

Nathan

Hurry?

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I realised the other day that I often advise people to take their time when it comes to the viva.

Plan how you’re going to prepare.

Invest time in reading your thesis carefully.

Don’t rush to an answer in the viva.

It got me wondering, are there any areas of viva prep or thesis examination where it would be good to rush?

Well, there are things that you can do quickly, but they’re not so much about rushing as they are about doing specific tasks. Dash out some bullet points about a chapter when you start a summary file; spend two minutes to put a Post It at the start of each chapter in your thesis; write down the first five researchers you can think of whose work you build on.

You can do these quickly and then develop them: write a summary, add Post Its to other important areas, expand your researcher list. You’re not rushing, you’re starting.

I can’t think of a good reason to rush in preparation or in the viva…

…but maybe after the viva you want to hurry to tell someone your good news?

Nathan

Awkward

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I talk about a lot of different things in Viva Survivor workshops, but there are certain tips or pieces of advice that often encounter a bit of resistance. See if they do the same for you that they do for others:

  • “Use Post It notes to add bookmarks or details to your thesis.”
  • “Pause and make a note after each question.”
  • “Feel free to ask your examiner if they can expand on a point.”
  • “It’s fine to ask for a break if you need one.”

Did any of those make you feel awkward, or make you feel that it would be awkward in the viva? Are you happy with the idea of pausing in silence to think? Do you feel comfortable with making notes? What do you think your examiners will say if you do or ask for any of these things?

Awkwardness is one of those things we develop over time. It’s related to stories that we come to believe. For example, if you feel awkward about the idea of pausing to make a note after a question, I would guess that you generally believe it’s rude to keep someone waiting if they’ve asked you a question.

Stories are powerful, but you can change them. If you feel awkward about any of the circumstances around the viva, or if anyone’s advice makes you think, “Sounds good but I couldn’t,” then see what you can do to change the story. Explore whether there’s a more helpful narrative you can take with you to talk about your research.

Nathan

Quotes

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I put slips of paper on the walls by my desk to inspire or motivate me; they’re like really low-tech motivational posters! I wish I had a gorgeous sunset with a quote, but they don’t make them with the quotes that motivate me. I have things to try to direct my projects and thinking. It helps prod and prompt me.

A recent addition is a quote attributed to Vince Lombardi, “The man on the top of the mountain didn’t fall there.” It resonates with a recurring theme on this blog: you can’t get to the end of the PhD by accident. If your viva is coming up, it’s because you did the work. You must have done.

Not all quotes or sayings work for everyone, but maybe you can find some words out there that will help. Maybe you already know a quote that helps you when you’re facing difficulties. Either way, if you find some words that help, share them!

Nathan

What Did You Do During Your PhD?

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You asked questions, read things, thought deeply, gave some talks, did research and wrote a lot.

Now your viva is coming up and… nothing changes. You don’t have to do all of these things with the same intensity, but you’re drawing on the same skills you must have used.

If you did your PhD, you can be ready for your viva.

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