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Nathan

Failing In Advance

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My hero Seth Godin describes anxiety as “failing in advance”.

In seminars I would estimate at least a third of candidates I ask describe themselves as nervous, anxious or worried about their chances of viva success – with anxiety being very common – even though the vast majority of vivas result in the candidate passing.

If you had anxiety about your viva, what could you do to help yourself?

  • Find out more about the process: having more certainty could help you to see you have what you need to succeed.
  • Remember that you don’t have to have a viva, you get to have a viva: it’s at the end of a process that you have continued through for a long time.
  • Invest a little time in getting ready: perfection isn’t needed but you can be prepared.

A little work can help lessen or remove anxiety. A little work is also what will help you to feel ready for success at the viva.

Nathan

Sooner Than You Think

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Your viva prep won’t take all that long. A pause on the day won’t be more than a few seconds. Whatever length you anticipate for your viva it will be completed very quickly – especially if you compare it to the rest of your PhD.

All of it will be finished much sooner than you think; prepare for it all carefully and you can enjoy it in the brief moments you’re engaged with the viva process.

Nathan

The Basics

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The viva is an oral exam at the end of the PhD. You submit a written thesis based on your research in advance. Typically two examiners, one internal and one external, will read your thesis carefully. In the viva they facilitate a discussion with you.

The viva is different for every candidate but there are common expectations. Most candidates pass. Most candidates are asked to make amendments to their thesis.

Nervousness is common, but only a symptom of how important the viva is. Candidates can prepare and rightly feel confident of their success given their experience, work, talent and knowledge.

 

I am sometimes asked very simple questions about what the viva is and what happens. I make assumptions sometimes about what someone might know, and get puzzled looks about certain details. The three paragraphs above are my attempt to share “the basics” in 100 words. What do you think?

Nathan

Playing For Confidence

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I’m going to share a secret today. I’ve hinted at it in webinars for the last year, but never completely revealed what I’m about to share with you: my secret playlist of songs that boost my confidence.

The five songs I listen to when I want to feel capable, confident and ready to get things done. The playlist is here on YouTube, and is a short burst of happiness and energy that helps me when I need it. I need it before each webinar to get me into the right frame of mind for the hour or three that will follow.

And it’s a trick.

Five songs I’ve built up a strong association with feeling confident and doing good work. Listening to it shifts me to feeling more capable for what’s ahead. If I feel tired, I wake up. If I’m uncertain because of something, it focuses me. If I felt good, I now feel great.

There’s no reason at all that my boosting playlist will work for you – but you can find your own. Five songs that help you feel good, talented, capable and more. Or a poem that you read that calms you before something important. A passage from a novel, a powerful video or a pair of socks. There will be something that you can find that boosts you.

You still have to do the work, but if you look you will find a confidence boost for your viva.

Nathan

Do I Need A Printed Thesis?

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Over the last year a lot of PhD candidates have asked me variations on this question. Any response has to be layered, because there’s lots to think about. Often, the question is being asked because it has been more difficult than usual to obtain a printed copy.

Do you still need a printed thesis in the age of Zoom vivas?

  • The first thing to do is check what your institution and department say. Have regulations or expectations changed? If yes, you could consider having a digital copy, but if not you just might need to get a printed copy produced regardless.
  • If you need a printed copy but your institution print shop is out of action or has greatly reduced capacity, then Google is your friend: there are lots of online printing services that can produce this and ship to your door quickly.
  • If you don’t, according to the rules, need a printed copy, then you have to consider about what you need for the viva.

You need a copy of your thesis, in a format that is easy for you to read, search through and find sections. You need a copy of your thesis that you can annotate, both before and potentially during your viva. Annotation makes your thesis more useful for the viva and helps you to reflect on your thesis as you get ready. A digital copy of your thesis could do this, but you have to be sure that the format, the software and the device you are using is going to be enough for you in the viva.

My personal opinion is that a print copy of a thesis could, in many cases, be the best solution. But that’s my personal opinion, based on my needs, how easy I would find it to use a paper document and so on. I don’t have any needs that wouldn’t be met by a paper thesis. I don’t have any restrictions in terms of getting access to a printed 200-page document if I needed one for that purpose. I’m me, I’m not you.

If you need a digital copy, then it’s worth exploring how you would make that work well for you in the viva.

If you need a paper copy but that might be tricky to find, then it’s worth searching for a way to get one.

Nathan

In This Together

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Who’s in the room? You, your internal, your external and in some cases an independent chairperson.

Everyone present will be prepared. Everyone present will have done the work. Everyone present will have different roles in the viva, but ultimately you all have the same goal: for the viva to go as well as it can.

The value of the outcome is different for each person, but everyone present wants your viva to be a good one.

Nathan

Say More, Do More

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That’s the viva in a nutshell.

You invested years of work into research and months into writing up. Now, for a few hours: say more, do more. Say more about your work; do more in thinking and understanding and demonstrating that you’re a capable researcher.

Not for long, not on the same timescale as before. It might feel pressured but remember that the years of work help you to say more and do more for a few hours more.

Nathan

Rest

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A day off in the weeks leading up to your viva is not going to detract from your viva performance.

A day off in the week leading up to your viva doesn’t mean that you’re not taking it seriously.

A day off the day before your viva is possibly the best thing you can do, assuming you’ve already invested time in getting ready.

Rest helps. Unless you can’t sit still, unless you just have to do something, then taking some time to relax, recover, rest, destress and focus on being well is perhaps the most helpful thing you can do to help yourself before the viva.

Take today to rest, if you can.

 

Take breaks, make breakthroughs!

Nathan

Starting With A Presentation

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Examiners sometimes ask a candidate to prepare a short presentation to open the viva. They’re always clear about whether or not this is something they want: regulations might mention them, your department might have them often, but your examiners will be specific about whether or not they want one, and if they do, help set some expectations for what you could do.

“Ten to fifteen minutes summarising your thesis.”

“A short overview of each of your chapters and their key points.”

If your examiners ask for a presentation then prepare one in a style that works for you. Break your work down as best you can. Practise doing it so that you know you’ve got your points covered in the time you have, then go and start your viva in a good way.

If your examiners don’t ask for a presentation, there could still be a lot of value in preparing for one.

Summarise your work, connect ideas clearly and concisely, then practise delivering it with an audience of friends who can ask you questions and offer thoughts. There may be a little more work involved with this than with a lot of general viva prep ideas, but it can be a really useful way to help convince yourself you’re ready for your viva.

Nathan

Vivas and Prime Numbers

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“Anything could happen!”

I’ve heard academics and PhD candidates say that about the viva, and while there’s a sort of truth to it, the statement also misses a lot. Anything could happen, but it rarely does. The vast majority of vivas are completed within three hours, most vivas have two examiners and there are common opening questions. While there’s no way you could expect a particular script of questions they might ask you, you can reasonably expect certain areas to come up.

Going back to my pure maths days, the topic of viva expectations reminds of prime numbers. There are infinite prime numbers – 2, 3, 5, 7, 11 and so on – numbers which can only be divided by themselves and 1 without leaving a remainder. There is no end to them. And yet there are many, many ways we can categorise them.

There’s one even prime, and infinitely many odd ones. There are primes that form little pairs, twin primes, which are separated by adding 2, for example, 3 and 5, 5 and 7, 11 and 13. There are primes like 23 and 37 that aren’t twin and don’t form little couples. After the number 2 we could group together all primes according to whether or not they are 1 modulo 4 or 3 modulo 4 – but really we’re getting away from the topic here!

There are infinitely many primes, they go on for ever – and yet there are many useful ways we can group them, categorise them and learn from them.

There are countless different vivas, anything could happen, but also patterns and structures that we can see and even expect.

Again: anything could happen in the viva, but “anything” very rarely does. It’s far more useful for you to find out about common expectations and learn from them than to try and prepare for infinite possibilities.

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