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Nathan

You Can Take Action

Daily Post

I feel like I’ve written this a lot in recent posts – and over the years of writing Viva Survivors! – but it’s worth repeating: when you encounter a worry or a problem as you get ready for your viva there is no situation where you can’t take action to improve things.

Your action might be:

  • To stop and think;
  • To come up with a plan;
  • To ask a friend for help;
  • To read the regulations for thesis examination at your institution;
  • To talk to your supervisor;
  • To read something and think.

Or more generally to just do something. You could feel worried, stressed or unsure – but you can still do something.

Remember that you always have the option to try something to make your viva prep situation better. If you’re worried or stressed a good first step might be to ask for help, particularly if you’re feeling unsure what to do.

Work past worry.

 

PS: for more encouragement take a look at the eighth issue of Viva Survivors Select. I released The Survival Issue yesterday which contains twenty posts from the Viva Survivors archive plus new writing to help with making it to the end and through the PhD journey. Take a look!

Nathan

Assumptions

Daily Post

Whatever you assume about your viva will have an impact on how you prepare for it, how you feel as you get ready and what you do as you start talking to your examiners.

Before you get to that point it makes sense to check regulations, viva stories and general expectations: do your assumptions line up with what the rules and other people say about the viva?

 

If you assume that your viva is going to be hard questions and unfair criticism then you’re going to make a tough time for yourself.

If you assume that your examiners are there to talk and listen and prompt a discussion then you might still be nervous but you’ll be able to prepare yourself.

And if, after all the work you’ve invested, you assume that you’re ready then you will approach the viva with a more positive outlook than if you assume you are somehow lucky or just getting by.

 

PS:  very quick announcement that The Survival Issue of Viva Survivors Select is out tomorrow! This is the final issue of this volume and joins seven other collections I’ve curated and released over the last seven months or so. Do look out for an announcement email tomorrow 🙂

Nathan

Crossing A Line

Daily Post

Some PhD candidates worry about getting something wrong at the viva because they don’t know what they need to do to get it right.

Does that resonate? If it does you don’t have to do a lot to get rid of the worry.

  • Read the regulations for your institution;
  • Talk with friends and colleagues about their viva experiences;
  • Ask your supervisors if your department has any particular viva practices.

These three sources are enough to figure out a useful sense of what to expect. You’ll see that there are no hidden red lines, no secrets and no terrible traps waiting ahead.

You’re unlikely to cross a line. Get things right at your viva by learning that there’s nothing really you can get wrong.

Nathan

Viva Prep Recipes

Daily Post

I do a lot of the cooking in our house. Most of what I make regularly is the result of recipes I carry in my head but I sometimes look in cookbooks to check my instincts around cooking times, temperatures and good ingredient pairings.

It also helps me to figure out alternatives too. Will this dish still work if I change the seasoning? Probably. Can I swap tomatoes for carrots? Maybe not. And what do I do if I need to make a big change from the process described?

 

Viva prep feels a lot like this too. There are a lot of good ideas for how to get ready but you have to find something that feels right for you and tweak it from there.

A mock viva is often held around two weeks before the viva date but a week before your viva or a month before could work too with a few adjustments.

It’s common to start viva prep by reading your thesis but journalling or making other notes is equally helpful and valid.

Ask around to find out what others did. Read blog posts for good ideas. Then assemble your own recipe for viva prep success.

 

PS: I released the latest edition of Viva Survivors Select this week. As with today’s post The Confidence Issue has lots of practical ideas from the Viva Survivors archive for building confidence for the viva!

Nathan

Regulations & Requests

Daily Post

Thesis examination regulations underpin viva expectations. They set out how examiners should generally approach the viva and how they should behave. Coupled with practice and culture this gives rise to expectations and patterns. Things tend to happen in certain ways.

This doesn’t mean that viva expectations are the only way they can proceed. In particular, if you need something that doesn’t follow past patterns then you should ask for it. If you need more breaks, a specific room setup or have other particular requirements then your examiners need to know.

Vivas follow regulations but those regulations are there to help ensure that vivas are fair for all candidates. If you need something make sure you make a request. Don’t hope. Don’t expect that people will somehow know.

Check and follow the regulations. Make requests for what you need for your viva.

Nathan

Be Helpful

Daily Post

What can you offer your friends and colleagues when they are getting ready for their vivas?

When you’ve had your viva, who will you share your experience with and how will you try to help them?

If you’ve not already had your viva then keep a little record as you get ready of what you do and how it helps. This will help you to figure out positive actions that you might recommend.

A good starting point for helping others could be to think of the help that you got. An even better starting point might be to consider the help that you feel you really needed.

 

PS: and another good starting point might be to tell someone to subscribe to the Viva Survivors daily blog if they don’t already do that!

Nathan

Too Busy

Daily Post

If you are too busy to prepare for your viva then you need a plan. Sketch one out at submission. Just a sketch. Can you spread the work over a month? What could you do in thirty minutes per day over three weeks and maybe an hour or so each day in the week before your viva?

If you are too busy to prepare for your viva then you need help. So ask for help! Talk to your supervisor, your friends, your family and make sure they know what you need with plenty of notice. Ask early so that anyone you live with can give you space and time to get ready.

If you are too busy to prepare for your viva then you need to make your working situation as good as you can. Get your materials together. Always know in advance what you will do with a chunk of prep time. Make yourself comfortable and perhaps find rewards for getting things done.

If you are too busy to prepare for your viva then you need to change how you feel. Reflect on and explore your progress to help you realise just how much you’ve done and just how proud you can be. Build up your confidence for the viva.

 

If you’re busy you still have to prepare. You can make a plan and make it nice but it’s still work. There are no shortcuts but equally it doesn’t have to be stressful.

If you’re busy: make a plan, ask for help, remove friction and build your confidence.

Nathan

Satisfaction

Daily Post

What do you need or want from your viva for it to be a satisfying experience?

  • You might want to talk about certain topics. You might want to hear your examiners’ opinions. You might want those opinions to be good!
  • You might want your viva to be a certain length or to proceed in a certain way. You might want certain questions or the absence of specific questions.
  • What do you need to know? What might you need to do? Who might you talk to in order to feel happy about your viva before you have it?

And what, of all of these wants and needs that you perceive, is within your control?

If you pin the satisfaction of your viva on things that are out of your control then you can only hope that it will be a good experience.

Think carefully about what you need and want from your viva and don’t rely on hoping that it will all go well.

 

PS: for more than hope of viva success take a look at next week’s 7 Reasons You’ll Pass Your Viva webinar on Wednesday 24th September. An hour of viva confidence plus a catch-up recording and pdf guide to getting ready. Full details at the link!

Nathan

Conversations

Daily Post

You have to talk at your viva.

Your examiners prepare with your thesis, assemble a plan for what they think needs to be talked about and arrive ready to facilitate a series of conversations.

The viva isn’t an interview or a question and answer session. Your examiners’ plan is to help guide them and prompt you. They steer the conversations to explore everything that needs to be talked about.

 

So: if you can expect your viva to be a series of conversations then you can prepare for it by having a series of conversations before then. You need to read your thesis and you need to make notes but that won’t be enough to be ready to talk.

You could organise a mock viva with your supervisor. You could give a seminar and take questions. You could go for coffee with friends and get them to prompt you with interesting and relevant questions. None of these will be exactly like your viva but they could be exactly what you need to help you be ready to talk.

The viva is a series of conversations. It’s clear what you need to do to get ready for it.

Nathan

Extras/Essentials

Daily Post

For your viva you need:

  1. Your thesis;
  2. A notebook and pen;
  3. Something to drink.

These are the absolute essentials that every PhD candidate needs to have with them.

After the essentials there are lots of other things that might be a good idea:

  • Something to eat, in a break or at the end;
  • A list of corrections you’ve spotted;
  • A prototype of something you made;
  • A screen to show a video or software;
  • The means to show, display or demonstrate a creative work;
  • A digital copy of your thesis;
  • Notes in some form;
  • Other materials or resources, as agreed.

These are extras: useful for some people and not appropriate or needed for others. You’ll need to check the regulations, check with your supervisors and decide for yourself perhaps if you really need them.

An item on the list above might not be what you expect – or one item could be exactly what you need.

For some people these really might be considered extras after a thesis, notebook and a water bottle, just something else helpful to have with you.

For some candidates one of the “extras” could be essential to a good viva.

What do you need? What’s an extra and what is absolutely essential for you?

 

PS: you might need a little more support to help you get ready and feel ready. If that thought resonates then please check out my upcoming 7 Reasons You’ll Pass Your Viva live webinars. They’re running on Wednesday 24th September and Thursday 30th October and you can find more details of what you’ll find via the link. If you use code DAILYBLOGFAN before midnight tonight then you get a special discount too.

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