No Time Like Now

Today, whether your viva is tomorrow or a year from now, is a perfect opportunity to build your confidence.

Today, whether you feel nervous, uncertain or excited about your viva, is a great time to reflect and see how far you’ve come and steer yourself towards feeling better about your PhD and your progress.

It’s never too late to do something to help your PhD and viva – and while you don’t need to actively prepare for the viva until after submission, it’s also never too early to reflect on your talent and build your confidence.

The Overview

It’s reasonable to expect your examiners to ask you to summarise what you’ve done. It’s a fairly common opening question. Given that a thesis could run to many tens of thousands of words it’s probable your examiners would want you to be concise in exploring or explaining what you did.

Being asked to give an overview, either of your thesis, your research or your results, shouldn’t be too taxing for you. Over the course of your PhD you will have spoken about your work many times and given “the short version”. You will have written about your research in lots of ways. There’s lots of practice and material in your mind to draw on when you get to the viva.

A little more rehearsal won’t hurt you though!

In the weeks leading up to your viva consider what you would typically say if asked to summarise your work. Perhaps write it out or record yourself and reflect: Does this really capture it all? If there was one thing to add, what would it be? Find a good opportunity to run it past your supervisor or a trusted friend and get their opinion.

If asked to give an overview or summary in the viva, there’s no way you can tell your examiners everything that might be possibly relevant. A little rehearsal before the viva can help you be sure that you’re giving them enough.

And Then You’re Done

Finishing my PhD was a strange time. I remember a weird few weeks of tidying my desk, taking folders home on the train, clearing stuff into recycling, and then a gap of months of trying to figure out, “What now?”

How do you want things to change for you?

  • Will your PhD journey have a gradual conclusion, tidying up loose ends, leaving things in their right place while you prepare to start a new expedition?
  • Will it simply finish one day, a red line drawn across your calendar to mark the end of one era and the start of another?
  • Will it just change? Will you realise one day that you’ve moved on and you didn’t see it happen?

Finish your thesis, prepare for your viva, but spare a little thought for that Future-You, who will one day find that they’re done with their PhD.

What can you do to help prepare them for that situation?

Diamonds and Pressure

“You need pressure to make diamonds.”

It’s a cheesy sentiment, but it’s true that sometimes we need the pressure of a situation to have a breakthrough, grow, build talent or find something amazing.

The viva isn’t one of those situations though. Your success there shouldn’t be via pressure on the day. If you talk to plenty of graduates about their experiences, pressure isn’t something they describe.

Diamonds need pressure, but they need time too. If we want to think about diamonds, the PhD and metaphors, then really it’s you who is the diamond in the story.

Things That Aren’t Big Deals

This is a non-exhaustive list of things that candidates, in my experience, consistently throw lots of energy and attention at – despite none of these things really being problems.

  • Answering every question you set out to with your research.
  • Not publishing during your PhD.
  • Not citing your examiners in your thesis.
  • Citing your examiners in your thesis.
  • Finding spelling mistakes in your thesis after submission.
  • Pausing to think in the viva.
  • Being asked to complete corrections afterwards.

It’s not wrong to feel concerned about something, but better to check if it really is a problem. The list above is non-exhaustive, but it could be exhausting for you to deal with. It’s much more useful to find things that are really worth your attention before the viva. Invest time in getting ready. Invest attention in your confidence. Invest your time in finding out more about the viva.

Arriving

You might not have to travel for your viva, but it’s still good to consider how you’ll arrive.

What will the journey be like, possibly from one room to another? What could you do to help you transition from a space in your home to the space for your viva?

What will you wear? Hopefully something comfortable, but could you also wear something that helps your confidence?

What will you take with you to the viva? What do you need when you’re there?

A little thought on arriving, even if it’s in your home, can be a great boost for how your viva starts and how you’ll feel throughout.

A Series of Successes

Thesis submission isn’t a final domino being knocked over. The process of doing a PhD is rarely so tidy or organised. You get to submission through success; it could be a messy sequence of events over several years, yet in the end you achieve enough. A series of successes leads you to where you need to be.

The PhD process can sometimes be really messy, so take care in your viva preparation to reflect on your successes more than the mess. Remember the results that got you where you are, rather than the barriers that got in your way. You will have learned through mistakes and failures too, but it’s reflecting on the success you’ve found that will help you get ready.

Remind yourself of how you got to the achievements you have now.

Solving The Prep Problem

I’ve loved maths since I was a child and first realised the wonder that 4 times 6 was the same as 6 times 4. My love sent me on a journey that lead to a PhD in pure maths. A lot of specific technical knowledge and talent has been vacated over the last thirteen years to make room for other things in my brain, but I’d like to think that the maths mindset has never left me.

There’s a shorthand that a lot of people use when they think about maths – “it’s all about getting the right answer” – as if that’s always simply one thing. Different problems lead to different solutions though; in some cases the “right answer” is really a whole collection of things, a solution space.

It’s the same sort of thing with the problem of “how to do a PhD well” or “how to prepare for a viva”. Neither has a right way. There are lots of possible solutions that might work for someone.

The solution space for viva prep is huge:

  • You could spend an hour every day between submission and the viva, doing something purposeful to help you get ready.
  • You could do nothing, no further work after submission.
  • You could read your thesis the day before and leave it at that.
  • You could read your thesis every day and try to impress it all into your brain.
  • You could read lists of questions and try to figure out what to say.
  • You could cover your thesis in notes and helpful marks.
  • And you could do combinations of all of these – and even more.

Time is a variable, confidence is another – though it’s much harder to measure – as well as access to resources, personal needs and circumstances. All these variables, and more besides, have to go into the equation for how to prepare, when to start, what to do and everything else involved in viva prep.

 

But… One thing I know about the maths mindset, or how I tend to think about things, is that it is easy to overcomplicate things. To try and factor in everything, or solve the biggest, grandest problem – when actually, there are much simpler ways to look at things, or even to consider just parts of the problem. For starters:

  • To get ready for the viva, to begin with, you need to have read your thesis. So do that.
  • It could be helpful to find out more about the viva. So make a note of when you’ll read the regulations.
  • You need to decide if you want to ask for a mock viva. So have a think, and ask or not.

I try to think about the Big Problem Of Viva Prep For Everyone. You only need to think about the little problem of getting yourself ready. It’s much simpler, and you can probably identify all the variables with ease.

Take a look, and then solve for you.

Four Years

That’s how long I’ve been writing this blog. Longer than I spent on my PhD!

I started with the following short post in 2017:

I’ve got a few questions for you: Did you do the work? Did you show up at the library or the lab or the office? Did you overcome obstacles through the tough times? Did you learn, did you grow, did you develop?

If you did all of these during your PhD, how could you be in a bad position for the viva?

It’s understandable if you are nervous, but it’s no accident that you’ve got this far. Keep going.

I’ve written about a lot of different aspects of the viva in the last four years, over 1400 posts, but this remains a core message of the blog. The final two words of that first post resonate personally, particularly given the last year or so.

Keep going. That’s my overall plan for this blog. I’m proud that Viva Survivors has reached so many people over the last four years, but equally happy that it’s had such an impact on me personally and professionally. I’ve been thrilled in the last twelve months to use this platform to reach out and share webinars. I’m looking forward to sharing more exciting things in the coming months.

If this is your first post or your hundredth, thank you for reading!

If your viva is coming soon, keep going. You’ll do it.

If your viva is behind you, keep going. There’s even better stuff ahead.

And again, thank you for reading 🙂