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Nathan

Good Reasons

Daily Post

There are good reasons to have your supervisor present at your viva.

They can make notes on your behalf. After the viva these notes could be helpful for completing corrections or continuing research. Your supervisor could also be a friendly face in your viva. It’s not supposed to be terrible, but knowing they are there could help how you feel.

There are also good reasons not to have your supervisor at your viva.

They can only be present: they can’t ask questions or respond to them. And it could be that while they are a friendly face that might not be what you need. For how you feel about your viva, an audience of any kind might be the last thing you want.

Rather than weigh pros and cons, reflect on what you want and what you need for your viva. That might include your supervisor or it might not. Whatever you decide your reasons are good enough.

Nathan

Fifteen

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What should I include in a 15-minute summary of my thesis?

The candidate asking me this had been prompted by their examiners to prepare a presentation to start their viva. This isn’t a common situation, but it’s one way to begin the viva. I can’t remember what I said in the moment that I was asked – it was towards the end of a three-hour webinar – but remembering it today I’m struck by several thoughts.

Fifteen minutes isn’t very long to summarise a thesis, so it pays to be concise. It helps to rehearse. It helps to think things through. And the question, as asked, is worth interrogating: should isn’t helpful. There are lots of things one could do.

Here are fifteen points and questions to reflect on if you were asked to prepare a fifteen-minute presentation for the viva:

  1. Why did you want to do this research?
  2. Why did the research need doing?
  3. What were the main methods you used?
  4. What literature supported the approach that you took?
  5. What makes your work an original contribution?
  6. What are you proudest of in what you have done?
  7. What was the hardest problem you overcame?
  8. What can you explain simply in the space of fifteen minutes?
  9. What can you not explain in the space of fifteen minutes?
  10. Given that your examiners have read your thesis, what do you need to re-emphasise in a presentation at the start of your viva?
  11. How does your work make a difference?
  12. How has your work made a difference in you?
  13. What do you need to start your presentation by saying?
  14. What do you need to conclude your presentation with?
  15. What can you safely leave out of your presentation?

Even if you – like most candidates – are not asked to prepare an opening presentation, reflecting on many of these questions could be useful before your viva!

Nathan

Sounds Of The Season

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It’s beginning to sound a lot like Christmas. Everywhere I go I hear seasonal music. Cheesy 80s number ones, crooners from a former era, carols.

Of course there are other signs too that Christmas is weeks away! – but the sound is the thing that sticks with me. There’s a series of associations building up the feeling and the energy.

 

I wonder if something similar could help for the viva? Actually, it’s more than a wonder, I’m sure it could!

I’ve heard from plenty of candidates and graduates over the years who have a viva prep or positivity playlist that helps to boost them. Songs that help someone to just feel better. Music that helps someone to concentrate. Sound that helps people to feel more confident that things will work out well.

What sounds – music, songs, tracks, whatever you call them – could help you as you prepare for your viva? And could they help steer your confidence positively?

Nathan

Exceptional

Daily Post

There are lots of expectations for what vivas are supposed to be like.

Vivas tend to last a certain length, it’s typical for candidates to have two examiners, it’s common for them to take place within three months of submission, and so on.

Of course, there are exceptions.

  • Some exceptions arise from who the candidate is. If you are a full-time member of staff at your institution then you might have more than two examiners.
  • Some exceptions arise from what a candidate does. It may be that your research necessitates some kind of demonstration of work that wouldn’t be standard in most vivas.
  • Some exceptions come from what a candidate has written. A specific kind of research or thesis could require certain approaches in the viva that aren’t typical.
  • And some exceptions just happen. You could have an examiner who isn’t an academic or there may, for some reason, be a difference in the viva process for you.

Vivas have expectations, but there are always exceptions. What do you do if you find out that yours will be a little different? You ask for help. Talk to your supervisors or ask your graduate school. Your exception will not be so exceptional that you can find no support if you need it.

If your viva is going to be different then ask yourself what that really means for you and for the process. Then ask yourself if that really makes much of a difference at all – or is the exceptional circumstance just one more thing to keep in mind?

Nathan

Decide On Your Focus

Daily Post

You could focus on being perfect for your viva, but you’ll end up disappointed by the unattainable nature of your goal.

Or you could focus on being prepared for your viva, plan what needs doing and take practical steps to getting things done.

You could focus on not knowing what exactly your examiners will ask you, in which case you’ll probably be worried in advance of meeting them.

Or you could focus on rehearsing for the viva so that you’re confident about engaging with whatever questions are asked.

You could focus on your examiners and their lengthy careers, reams of publications and status at the viva – but you’ll probably feel bad doing so.

Or you could focus on your PhD journey: the effort you’ve put in, the success and progress you’ve made and the personal development you can see over the last few years.

Despite the title of this post you don’t need to have a singular focus for your viva and your preparation. You get to decide what you give your attention to in the weeks leading up to it.

Where will you put your focus?

Nathan

The Edge

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Are you nervous about your viva or nervous about the upcoming change?

Your viva, and your success at it, aren’t a leap of faith. You did the work, you did the prep, you can learn about the process. You don’t need to hope that it all goes well. You can be reasonably certain that things are going to work out.

And yet you are at the edge of something.

The edge of your PhD before you step out and do something different. The boundary line between here and there. It could be very similar if you’re continuing in academia or a great change if you’re moving to another field or industry – but it will still be different.

Are you nervous about your viva or nervous about the upcoming change?

It helps to know because then you can do something.

 

Nathan

Nervous Is OK!

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Anxious, worried and concerned can be distressing.

Nervous is uncomfortable. Nervous is reacting to the importance of a situation.

For the viva, nervous means you’re acknowledging that the exam is important. The conversation you’ll have with your examiners matters. And that feeling could be very uncomfortable.

If you’re anxious, worried or concerned then you’re not simply recognising the importance: you’re responding to a problem of some kind. Maybe there is something you don’t know about the process and it troubles you. Maybe you’re aware of some imperfection in your research or thesis and you feel uneasy about it (regardless of how big or small that imperfection might be).

If you’re anxious, worried or concerned and can name the problem that is causing that emotion then you can do something about it. Reflect, analyse the problem, ask for help but ultimately do something to lessen the burden of that problem in advance of the viva.

If you’re nervous then all you need to do is find a way to feel comfortable with the uncomfortable. Building confidence helps, learning more about the process and being prepared help too.

But fundamentally feeling nervous about the viva is OK. It’s a very common part of the process.

Nathan

Prompt

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If you’re concerned about remembering certain things at your viva then it’s alright to use prompts. Highlight keywords on thesis pages, mark the beginnings of key sections and prepare summaries before the viva to help bring your thoughts together.

You’re not expected to be perfect, but you can help your confidence by finding useful prompts in your preparation.

You can directly prompt your confidence for the viva too. Consider what helps you to feel better and feel confident. It could be something you wear. A small ritual or item could help. Listening to a song or playlist could give a boost.

Prompt your confidence by whatever means help you so that you don’t forget that you are good enough.

Nathan

A Clear Desk

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Start your viva prep with a clear desk, then think about what you might need to add back.

Just imagine…

  • You need your thesis.
  • You need some small bits of stationery, either to add things to your thesis or to make notes.
  • You need a few papers you want to check, or perhaps a device to read them on.
  • You need your diary for making arrangements with your supervisor or friends for some practise.
  • You probably need some refreshments too!

Now with all of that in your mind’s eye realise that viva prep doesn’t take much. It doesn’t take lots of resources and it won’t take long to complete.

Nathan

Always Check The Rules

Daily Post

A simple plea for a Saturday: always, always read the regulations for thesis examination at your institution. Read the rules for the viva at your university.

They might be a little dull in places, but you will get confirmation about who does what, when you find things out and see estimates on how long things like the submission period will take.

There may even be things you don’t expect: a candidate told me recently that they had to take proof of their identity to their viva!

Always check the rules. It won’t take much to find them and won’t take long to read them.

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