viva experiences

Hints

It happens occasionally that examiners tell a candidate at the start of the viva that they have passed. Universities don’t want examiners to do this – as it sort of begs the question, why are we going ahead with this exam? – but sometimes examiners do. They might think it puts the candidate at ease, maybe this will lead to a more relaxed discussion, who knows. Don’t expect it.

Nevertheless, can you pick up subtle clues during the viva about how things are going?

Maybe the phrasing of a question can give your confidence a boost.

Perhaps the slight suggestion of a smile from your internal will tell you, “They’re on my side.”

How about that short pause? Don’t worry about it. I’m sure it’s fine…

Your external’s making notes while you speak? Well, they have to write a report later. I’m sure it’s fine too…

You’re over two and a half hours in and still a way to go? Well, vivas take as long as they take, it’s fine, there’s no need to- !!

Breathe.

Nothing means anything. You can see, hear or feel anything and spin it any way your mind will let you. It doesn’t make it true or false, good or bad.

Be present in the viva. Think about your answers. Engage with your examiners. Be ready to discuss your work.

The best hint about your viva’s outcome is that you’re there in the first place. It’s not a guaranteed pass just because you showed up, but think about how you got there to begin with.

Certain

At the start of my workshops I always share that my viva was four hours long. I’d be asked at some point anyway, and once it’s out there we can talk about expectations. My viva was longer than most, but not the longest I’ve heard of. It was challenging, but not bad. It was tiring, but that was mostly due to insomnia the night before.

By sharing my story I can talk more generally about the stories I’ve heard and what realistic expectations are for the viva.

But mentioning the length of my viva raises a worrying series of questions for some people: “What if I have a four-hour viva? What if I lose my focus? What if it’s all too much and I can’t concentrate? What then?”

Well, what if you’re fine? What if nothing bad happens?

What if you invest time and energy and stress now on things that might never happen, when you could invest them in something better?

You can’t be certain in advance of the viva of how long it will be, of what award you will get, of what your examiners will think or what questions will come up. You can have reasonable expectations about all of them maybe, but you can’t have certainty about them.

You can be certain of what you know and what you can do. You did the work. You’re talented. You can be prepared for the discussion that comes up in your viva.

Don’t focus on “what ifs” and maybes. Focus on your certainties.

Viral Viva Stories

…this one time, a person had a two-day viva…

…your examiners play good cop/bad cop with their questions…

…they’re just out to get you…

…you can’t really prepare…

Urban legends about the viva have spread well. Little idea-viruses swarming through the postgraduate population. Most candidates, however positive they are, have heard stories of a friend-of-a-friend that sound awful. Even if the vast majority of vivas work out fine, the myths and legends persist, leaving doubts and worries in their wake.

Ask around, not for what people have heard but for what happened to them. Ask PhD graduates what they did to prepare, and what happened on the day. Build a picture of what vivas generally look like and you’ll see what you need to do for yours.

When you’re done, share your story. Release your own idea-virus into the wild.

Fly On The Wall

A few years back I heard of universities offering first year PGRs the opportunity to sit in on vivas. They could take some of the fear out and get some real, observed expectations for their own viva. When the time came maybe they would pay it forward and offer a future first year to sit in on their viva. It’s a really nice idea…

…but I’m not sure how widespread it is as a practice. In the same way that a supervisor being present could make you nervous at being observed, I could see that this kind of experience could be stressing for a candidate, even if it could be good for future candidates. I know it might help someone, but I don’t know that I would have done it if it was my viva.

You can ask around though. Even if you can’t sit in, you can find out what it was like for others. Ask specific questions about their viva experiences and build up a picture. Also check if your institution has licensed The Good Viva Video by Angel Productions, which shows some realistic expectations.

There’s lots of information about the viva out there. You don’t have to look far. You don’t need to be a fly on the wall to learn about them. The viva experience doesn’t need to be a mystery.

The Knock On The Door Of Room 524

After my viva I waited in my office for seventeen minutes for the result.

  1. Thirsty. Drink some water.
  2. Hungry. Chocolate! …mmm…
  3. Dazed. Wh-…?!
  4. Puzzled. How has it been four hours?
  5. Tired. Why did I have insomnia last night?
  6. Anxious. What did they think?
  7. Self-critical. Why did I not spend more time on…?
  8. Curious. It’s two in the afternoon, where is everyone?
  9. Confident. I did well, it’s a pass!
  10. Confident………? …….it is a pass, right?
  11. Lonely. It’d be nice to have someone to talk to.
  12. Perplexed. Seriously, how was that four hours?
  13. Exhausted. Three hours of sleep, four hours in the viva…
  14. Confident. (…I think…)
  15. Hungry. …but I should wait until after they call me back.
  16. Shattered. Do I have to celebrate today?
  17. Poised. How much longer until they come and get-KNOCK KNOCK

Those seventeen minutes felt longer than the four hours. And then it was over.

A Conundrum

Every viva is a custom exam to examine one particular person and their thesis. But every viva takes place according to practices that are consistent across the UK, and according to regulations and expectations that are consistent with an institution.

Different and the same.

Taken together this creates a slightly head-scratching puzzle, but not an impossible one. To solve it for yourself, first check your university’s regulations to see what to expect broadly. Then talk to friends to get a sense of what their vivas were like.

Finally, realise that your own will be unique. The expectations create an environment for you to thrive in. The variety comes from you and your work, not from a lack of rigour.

Problem solved.

It’s Not A Game Of Simon Says

There’s lots of advice about how to prepare for the viva. I’m personally responsible for sharing a lot. But none of it is beyond question. For a long time in workshops I shared a few approaches to making paper-based summaries, then realised that not everyone might like to write things longhand. That was simply my preference.

There are core areas to focus on for viva prep, but there is no right way to work on any of these areas. Your goal ahead of the viva, like any other PhD candidate, is to feel prepared. You have to figure out your own path to get there.

Listen to others, but don’t follow blindly.

Relatively Important

Was my viva important? Yes, but…

  • Have I had worse days before or since? Yes.
  • Have I had better days? Yes.
  • More stressful? Yes.
  • Have I worked harder? Yes.
  • Have I thought more deeply? Yes.
  • Have I felt more pressured? Yes.

Was my viva important? Yes, but it’s not in the top ten most important days of my life.

It’s not even in the top ten most important days of my PhD.

Your viva is important, of course it is, and it may feel like the most important thing ever. But are you framing it as too big of a deal? Are you making it more important than everything you’ve done? Are you attaching more stress to it than you need to?

Reflect a little for yourself. How you feel about your viva can be a tricky problem to solve. A guy on the internet saying that you’ll have better, worse and more stressful days doesn’t magically solve how you might feel…

…but it’s a start. Where do you go from there?

When You’re Done…

…go tell someone what your viva was like. Tell them what you did to prepare. Tell them what made a difference. Tell them what happened in the viva. Tell them what questions came up. Tell them how you felt. Tell them what surprised you. Tell them what it was like at the end and what it was like to get the result.

Stories can help. Share yours.

Time Flies

15th September 2017 marked nine years since I became self-employed. My PhD was all done and dusted, and after a few weeks thinking about the future and what to do, that was the day that I had my first meeting with a client.

In the blink of an eye, almost a decade has passed. My PhD was an important part of my life and continues to be an important part of my life, but I’m more proud of all of the other things I’ve done since then. All of the things I’ve written, the workshops I’ve delivered, the people I’ve helped – they’re worth more to me than my PhD is, but at the same time I wouldn’t have had these opportunities if it hadn’t done my PhD.

Be grateful for your PhD, but it will end at some point, and you’ll go on to other things. Before you know it, years and years will pass, you’ll accomplish more and better. Your PhD can’t be the apex of your life. I wasn’t stressed out too much by my viva, but it did seem like it was the most important thing in my life. I wasn’t thinking about the future. If I had, maybe I could have put things into perspective.

Per scientiam ad meliora…