Skills

I have that phrase about “a particular set of skills” from the movie Taken in my mind a lot when I start workshops. Not for the attitude, because I don’t want PhD candidates to see the viva as a fight to the death. The phrase resonates because candidates come equipped with a skill set, knowledge and experience to match what their examiners bring to the table. When it comes to examiners’ questions, candidates know a lot and can work out a lot because of the talent they’ve built up during their research.

Don’t forget: you can’t do a PhD without developing your particular set of skills.

The Simple Life

Long-term readers will know that I’m a fan of acronyms as valuable tools for encapsulating useful ideas. You can see some examples here, here and here of how I think they can be applied to help with the viva.

KISS is an odd one! Not a means to remember a cool tool or a structure to build around. Rather it’s a reminder that can help with viva prep and the viva, and of course to much of life:

Keep It Simple, Stupid

There’s a place for the complex and complicated in research, of course, but don’t jump to the most complex expression: simplify first. Don’t worry about the optimal way to mark up a thesis: start with a few small things to help yourself. Don’t focus on “what if” questions you may never have to face: find opportunities that will help you practise talk and answer questions.

You’re not stupid. Start simple.

Just Think

A Common Viva Problem: thinking you have to know and give a definitive answer to every question an examiner asks in the viva.

There may be many cases where this is impossible! While there are lots of questions a candidate can answer swiftly and completely, they do not have to do so for every request. If you’ve not considered Theory X or Idea Y before, how can you give a complete answer immediately? You can’t. So what can you do?

Just think.

Be reasonable with yourself. Your examiners don’t know everything. They know you don’t know everything. They’re asking questions for many reasons. To generate discussion. To explore. To clarify. Because they’re interested.

If you need time to think, take it. If you need to talk through an opinion, do so. Your examiners do not expect you to know everything. They do expect you to think in the viva.

Eight Thoughts About Viva Stress

It’s normal to be a bit nervous about the viva. If you’re persistently feeling stressed as you approach the viva, you need to do something. Here are several ideas to help:

  1. Take a break. Step back from prep and do something you know helps you to relax.
  2. Reflect on how long you’ve been doing your PhD. You’ve not got this far by being lucky.
  3. Reflect on how short the viva is compared to how long you’ve been doing your PhD.
  4. When you can, gently read your thesis and focus on all of the good stuff to begin with.
  5. Visualise yourself crossing the stage at graduation. It’s not far away.
  6. Talk about it with someone you trust, someone who will listen before they offer advice.
  7. Write down exactly what is stressing for you about the viva. What can you do?
  8. Make a list of five things that help you to feel confident. Which of them can you do regularly between now and the viva?

Some people see stress as an endpoint. I try, not always successfully, to use it as a motivator: “I feel stressed. What do I need to do about that?”

Do you feel stressed about the viva? If so, what are you going to do about it?

Commentary

Behind the scenes extras on DVDs are interesting, but not for everyone. I’m a fan of commentary tracks. I like listening to a movie director explore influences, or explain why they made the choices they did. It’s fascinating, but I guess that most people will just want to watch the film.

When it comes to your thesis and your viva, you’re not “most people”. Annotating your thesis creates a valuable commentary that is doubly useful. First you ask yourself questions, engage with your thesis and make choices about how to add to the work. After that, you have an incredible resource you can refer to in your preparation and in the viva.

So read your thesis with pen in hand. What does that piece of jargon actually mean? Can you summarise this complex argument you make? How will you draw attention to typos? Which are the key references to highlight?

How will you make your thesis even more valuable?

Step By Step

Any big project can be intimidating and viva prep is a big project. To do it well, like any project, you first have to look at the big picture, the main goal – but then dig into each step. What will you do first? What will you do last? How much is involved and how will you break that down between when you start and the viva? Focus on getting one task after another done. Do enough, step by step, and you’ll be on track.

The viva can also seem intimidating if you focus on passing the viva!!! instead of remembering to take it one question at a time. You don’t have to answer every question at the same time; you don’t have to answer every possible question that could come up (because not all of them will). Find opportunities before then to practise, use them well, and then take each question as it comes on the day.

Step by step you get to the pass.

A Comparison

Compare two days…

Black Friday: “Today is the only chance to get what you want! Maybe you will, maybe you won’t! We’ll tell you what’s available and you’ll know it when you see it! And then you’d better be quick or you’ll lose this opportunity forever!”

The Viva: “Today is another chance to show what you know. You’re here to pass because you know your stuff. You won’t know every question in advance, but you’ll know what to do when you’re asked. And you can take your time to make the most of this opportunity.”

…two very, very different days…

Thankful

We don’t celebrate Thanksgiving in the UK, but the act of being thankful is something that’s really had an impact on me in the last year. Taking time to step back and think, “What am I thankful for?” has helped a lot through difficult periods. It puts things in perspective and it helps to focus on the positive.

If the end of your PhD is approaching, what are you thankful for? When have you been fortunate? What ideas or theories have spurred you on? Who has helped you?

Remind yourself. Take time to take stock and be thankful.

Unanswered

As you get to the end of your PhD you might have some questions without answers. That doesn’t mean you’ve missed something. Three, four or seven years is a long time, but it’s still a finite period. You might not have been able to cover everything you wanted to.

Examiners can still be interested, and it’s likely that you are too. Make a list for your own benefit. Keep it clear. What’s your question and what got in the way of answering it?